Office & Finance Operations Manager

Kaspersky Latinoamérica; Ciudad de México; On-site; MXN 420,000 - 540,000; Full time

Job summary

Kaspersky Latinoamérica is seeking an Office Manager to oversee the day-to-day operations of our Mexico office. The role blends administration, facilities, vendor coordination, and financial tasks including AP/AR and tax compliance.

The candidate should be highly organized, proactive, and capable of juggling multiple priorities in a fast-paced environment. Responsibilities include controlling contracts, coordinating with vendors and banks, and ensuring data confidentiality.

Qualifications

• Bachelor's degree required in Accounting, Finance, Business Administration, Economics, or related field.
• 3+ years in office administration and/or accounting with exposure to tax compliance in Brazil.
• ERP proficiency: SAP, Oracle, TOTVS, Dynamics, or similar.
• Strong Excel and MS Office skills; ability to work with financial software.
• Fluency in Spanish and English (at least B2); Portuguese is a plus.

Responsibilities

• Oversee daily office operations and ensure a well-functioning environment.
• Manage office supplies, equipment, and maintenance.
• Coordinate travel arrangements for employees as needed.
• Process supplier invoices and manage AP/AR tasks.
• Maintain contract documents and portal statuses.
• Ensure tax compliance and confidentiality of data.

Skills

Organizational skills

Communication skills

Analytical thinking

Problem-solving

B2 English fluency

Education

Bachelor's degree

Tools

SAP

Oracle

TOTVS

Dynamics

Excel

MS Office

Job description

Kaspersky Latinoamérica is seeking an Office Manager to oversee the day-to-day operations of our Mexico office. The role blends administration, facilities, vendor coordination, and financial tasks including AP/AR and tax compliance.

The candidate should be highly organized, proactive, and capable of juggling multiple priorities in a fast-paced environment. Responsibilities include controlling contracts, coordinating with vendors and banks, and ensuring data confidentiality.