Office Assistant

Genetec

Ciudad de México

Presencial

MXN 279.000 - 390.600

Jornada completa

14 días+

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Ventajas ofrecidas por este puesto de trabajo

Language classes

Transportation and food allowances

Gym pass

Health and Dental plan

Life Insurance

Descripción de la vacante

A leading IT services company is seeking an Office & Administrative Coordinator in Mexico. The role involves managing office operations, supporting new hire onboarding, liaising with IT on equipment, and planning employee engagement events. Candidates should possess strong organizational and interpersonal skills, with a minimum of 2 years of experience in a similar role. Fluency in Spanish and working knowledge of English are required.

Formación

2+ years of experience in office coordination or administration.
Strong organizational skills and the ability to manage multiple priorities.
Excellent interpersonal and communication skills.

Responsabilidades

Manage general office operations and supplies.
Coordinate onboarding for new hires and prepare welcome kits.
Liaise with IT for troubleshooting and equipment maintenance.
Plan internal events and foster a positive office culture.
Provide administrative support to leadership and departments.

Conocimientos

Organizational skills

Interpersonal skills

Tech-savvy

Proficiency in Microsoft Office Suite

Fluency in Spanish

Descripción del empleo

Overview

We’re looking for a proactive and highly organized Office & Administrative Coordinator to support our growing team in Mexico. In this role, you’ll ensure the smooth operation of our office, deliver a welcoming onboarding experience for new hires, and help foster a vibrant, inclusive work culture. From managing facilities and equipment to coordinating events and supporting our teams, your contributions will help create a productive and enjoyable workplace for all.

Your day at a glance

Office & Administrative Support: manage general office operations, including supplies, equipment, mail, and vendor coordination; act as the main point of contact for facility-related requests and service providers; ensure a tidy, functional, and safe office for all employees and visitors.
Onboarding & Employee Experience: coordinate onboarding for new hires; prepare welcome kits, arrange workstations, and assist with orientation logistics; collaborate with HR and IT to ensure onboarding steps are completed in a timely and smooth manner; support offboarding and equipment return and access deactivation.
IT & Equipment Coordination: liaise with the IT team to help with basic troubleshooting or escalate technical issues; maintain an inventory of laptops, accessories, and other equipment; support equipment setup, coordination, and shipping as needed.
Event Planning & Employee Engagement: plan internal events such as team outings, holiday celebrations, company-wide meetings, and wellness activities; support logistics for regional or global events in the Mexico office; help foster a positive and inclusive office culture.
General Support: provide administrative support to leadership and various departments; prepare purchase orders, expense reports, or assist with invoice processing; track and report on office budgets and spending.

Qualifications

2+ years of experience in office coordination, administration, or related roles (preferred).
Strong organizational skills and the ability to manage multiple priorities.
Excellent interpersonal and communication skills (written and verbal).
Tech-savvy; comfortable using office systems and collaborating with IT.
Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
Experience coordinating onboarding or employee events is a strong asset.
Fluency in Spanish; working knowledge of English required.

Let’s talk perks

Language classes
Transportation and food allowances
Gym pass
Health and Dental plan
Life Insurance

Genetec is an equal opportunity employer; we strive for diversity and inclusion through our hiring approach, as well as through the training and professional development we provide. We partner with external organizations and implement internal initiatives to offer a welcoming work environment for employees of all backgrounds.

Seniority level