Executive Assistant & Site Operations Liaison

HARMAN International; Tijuana; Presencial; MXN 360.000 - 540.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote-friendly work

Employee discounts on Harman products

Extensive training opportunities

Wellness benefits

Descripción de la vacante

Harman International in Tijuana is seeking an experienced Executive Assistant to support the Site Leader and staff. You will manage the executive's calendar, travel arrangements, AMEX T&E, and expense reporting, while coordinating internal and external visits to the plant.

You will prepare presentations, support reporting processes, and ensure timely follow-up on action items. The role requires discretion, teamwork, and strong English communication within a matrix organization.

Formación

• 1 year of experience in administration and executive assistance.
• Fluent English (100%).

Responsabilidades

• Act as primary liaison between the executive and internal/external stakeholders.
• Coordinate internal and external meetings (agenda, logistics, materials, minutes).
• Coordinate with the Tijuana Staff Management Team.
• Follow up on action items from Plant Director meetings.
• Prepare executive PowerPoint presentations for business reviews.
• Support management reporting processes with inputs from multiple stakeholders.
• Monitor project timelines and deliverables.
• Provide admin support for contracts and service agreements.
• Manage access, security, and logistics for visitors and travel.
• Submit AMEX T&E expense reports for the executive.
• Manage agenda, notifications, and events impacting the executive schedule.

Conocimientos

Executive support

Meeting coordination

Travel arrangements

PowerPoint

Reporting

Confidential information handling

English proficiency

Time management

Problem solving

Conflict management

Herramientas

PowerPoint

Excel

Descripción del empleo

Harman International in Tijuana is seeking an experienced Executive Assistant to support the Site Leader and staff. You will manage the executive's calendar, travel arrangements, AMEX T&E, and expense reporting, while coordinating internal and external visits to the plant.

You will prepare presentations, support reporting processes, and ensure timely follow-up on action items. The role requires discretion, teamwork, and strong English communication within a matrix organization.