Executive Assistant

BRP; Santiago de Querétaro; On-site; MXN 240,000 - 360,000; Full time

Job summary

BRP in Mexico is seeking an experienced Assistant Site/Area Director to support daily activities and drive business objectives. You will manage the Director’s calendar, coordinate travel and meetings, prepare expense reports, and ensure compliance with policies.

The role requires strong English, Office proficiency, and at least 5 years in manufacturing support roles. You will handle confidential information and help plan events while aligning with BRP values and safety standards.

Qualifications

• Bachelor’s Degree: Any
• At least 5 years experience in assisting positions at manufacturing companies

Responsibilities

• Assist Site or Area Director in daily activities to successfully manage business activities and achieve company goals.
• Manage the Director’s agenda.
• Coordinate travel requests for Director (flights, hotel reservations, car rental, HRG profile).
• Create Director’s expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos).
• Monitor travel expenses compliance to corporate guidelines.
• Coordinate, translate documents.
• Create and send memos from Director.
• Keep meeting minutes when required.
• Organize and maintain confidential documents.
• Manage confidential information with extreme care and trust.
• Support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations.
• Attend phone calls, organize phone conferences, virtual meetings.
• Coordinate shipping requirements (FEDEX, DHL etc.).
• Create reports according to area demands
• Active participation on activities related with Health and Safety
• Coordinate and plan events requested by Director (workshops, offsites, meetings, and annual events)
• Any other task or responsibility assigned by Director
• Coordinate as needed with other Assistants for compliance, coordination, and support functions
• Create and follow up on purchase requisitions, as well as purchase of office requirements when needed
• Creation of Service desk tickets for IT and Maintenance requests
• If needed, handling personal issues from Director to allow optimization of efforts in the plant
• Follow BRP values and behaviors
• Ensure a safe working environment and take full accountability for all safety related topics
• Enforce Quality BRP policy

Skills

Advanced English

Visit and travel request coordination

Purchasing orders elaboration

Agenda administration

Education

Bachelor’s Degree: Any

Tools

Microsoft Office

Job description

Assist Site or Area Director in daily activities to successfully manage business activities and achieve company goals.

Role & Responsibilities

• Manage the Director’s agenda
• Coordinate travel requests for Director (flights, hotel reservations, car rental, HRG profile)
• Create Director’s expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos)
• Monitor travel expenses compliance to corporate guidelines
• Coordinate, translate documents
• Create and send memos from Director
• Keep meeting minutes when required
• Organize and maintain confidential documents
• Manage confidential information with extreme care and trust
• Support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations
• Attend phone calls, organize phone conferences, virtual meetings
• Coordinate shipping requirements (FEDEX, DHL etc.)
• Create reports according to area demands
• Active participation on activities related with Health and Safety
• Coordinate and plan events requested by Director (workshops, offsites, meetings, and annual events)
• Any other task or responsibility assigned by Director
• Coordinate as needed with other Assistants for compliance, coordination, and support functions
• Create and follow up on purchase requisitions, as well as purchase of office requirements when needed
• Creation of Service desk tickets for IT and Maintenance requests
• If needed, handling personal issues from Director to allow optimization of efforts in the plant
• Follow BRP values and behaviors
• Ensure a safe working environment and take full accountability for all safety related topics
• Enforce Quality BRP policy

Technical Skills

• Advanced English
• Visit and travel request coordination
• Microsoft Office
• Purchasing orders elaboration
• Agenda administration

Qualifications

• Bachelor’s Degree: Any
• At least 5 years experience in assisting positions at manufacturing companies