Executive Assistant - Mexico

Visa Hunt; México; Presencial; MXN 763.000 - 1.272.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Performance incentives

Job security

Paid training

Inclusive culture

Upskilling opportunities

100% work-from-home

Supportive team

Career growth

Fun work environment

Holiday pay

Overtime pay

Descripción de la vacante

Wing is seeking an Executive Assistant for a fully remote role. You will support C-level executives, manage calendars, coordinate travel, and handle data entry, reporting, and CRM tasks.

Strong English communication and organizational skills are essential, along with comfort working across time zones and US work hours. The role offers 100% remote work, ongoing training, and opportunities to grow within a supportive team.

Formación

• Minimum 3 years as an Executive Assistant to C-level executives.
• Excellent phone, email, and messaging communication.
• Knowledge of online calendars and scheduling.

Responsabilidades

• Create and send invoices, track payments, and record expenses.
• Gather data on trends and prepare reports for analysis.
• Store and organize documents and files.
• Data entry: prepare lead lists, meeting minutes, payroll info, and research notes.
• Coordinate team calendars and ensure clients are prepared for meetings.
• Prepare itineraries and book travel arrangements.
• Synthesize data into reports and presentation slides.
• Upload videos and manage account profiles.

Conocimientos

Excellent communication

English proficiency (B2+)

Organizational skills

Time management

Proactive attitude

Remote work readiness

Educación

Bachelor's degree or certificate

Herramientas

MS Office

Google Calendar

Cloud services

VoIP

Descripción del empleo

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• 1. Create and send statements or invoices, track payments, and record company expenses.


• 2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).


• 3. Store and organize documents and files.


• 4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.


• 5. Research products, purchase goods & secure samples.


• 6. Store, update & collect information for marketing and sales campaigns through a CRM system.


• 7. Monitor projects, conduct internal communication & organize company data.


• 8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.


• 9. Prepare itineraries, book hotels, rental cars, etc.


• 10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.


• 11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.


• 12. Synthesize data & other content into cohesive reports and presentation slides.


• 13. Upload videos, manage negative reviews, and keep the account profile up to date.


• 14. Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)


• Bachelor's degree or any certificate course (required)


• Excellent phone, email, and instant messaging communication skills


• Excellent English communication skills, both written and verbal (at least B2 level)


• Solid organizational & time management skills


• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP


• Experience with word-processing software and spreadsheets (e.g., MS Office)


• Knowledge of online calendars and scheduling (e.g., Google Calendar)


• Proactive attitude & willingness to be trained


• Able to work on a graveyard shift

Technical Requirements:

• USB Headset with Noise Cancellation feature


• Working Webcam


• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM


• Main Internet Service Speed: at least 25 Mbps wired connection


• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives


• Job Security and Stability


• Paid Training


• Inclusive Culture


• Upskilling Opportunities


• 100% Work-From-Home


• Exceptionally Supportive Team


• Opportunities for Career Growth


• Fun Work Environment


• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: This is based on your experience and skills.