Executive Assistant (English Speaking)

Twin Peak Strategies; Puebla de Zaragoza; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Twin Peak Strategies in Puebla, Mexico seeks a capable administrative support professional to become the founder's right hand and grow with the business over many years. This role focuses on making the founder more efficient by handling daily admin tasks, calendar, emails, and coordinating communications.

Initially, most work will be in-office with some travel and in-person tasks required. The candidate should flexibly take on increasing responsibilities as the company expands and new needs

Formación

• Must be highly organized and able to work independently to create structure in daily routines.
• Proficient with basic business tools like Excel and email.
• Strong English communication skills (spoken and written) are mandatory.

Responsabilidades

• Manage founder's calendar and schedule to optimize time.
• Clean and manage inbox; prioritize and respond to client communications.
• Coordinate quick client/prospect communications and keep tasks on track.
• Handle miscellaneous daily tasks and some light bookkeeping as needed.
• Assist with personal tasks (rent/utilities, errands) as required.
• Book travel arrangements for the founder and coordinate trips.

Conocimientos

Excellent spoken and written English

Organized person

Independent worker

Time management

Educación

Fresh graduate welcome

Herramientas

Excel

Email

CRM software

Calendar management tools

Descripción del empleo

My company is Twin Peak Strategies, a B2B lead generation and marketing agency, focused on driving sales opportunities for my B2B clients.

My small business is at the stage where I still manage almost everything personally, and I'm looking for someone who can fill some gaps, and support me in my work and personal life. This is not a position for someone who is looking for a resume booster for 1-2 years. This is for someone looking to start their career. I’m looking for someone who can be my right hand man/woman for 20+ years.

Responsibility for this position will evolve consistently and rapidly over time, but in short, your job will be to save me time, make my life day-to-day work more efficient, and as many admin things off my plate as possible. With this, your value to me is a direct correlation to how much my time is worth, and how much time you save me.

I am not a very organized person, so I am looking for an organized person who can help create structure in my calendar and in my life, to allow me to focus on what I do best: Sales and Marketing.

Over time, as my business grows, this could turn into a more advanced position with more responsibility, with some direct reports, but you will be my right hand man.

Most of your responsibilities will be online, but this will require some in-person work, and will likely be mostly in office the first few months so you can shadow me. This is also not a laid back, "work-from-home" position. I expect you to be presentable and dressed in business attire on a daily basis.

I have high standards, but offer a good potential for career growth in return.

Initially, some of your responsibilities will be managing the following:

• - My calendar/Schedule
• - Cleaning and managing my inbox
• - Quick communication with clients, prospects, etc
• - Miscellaneous daily tasks that I'm currently distracted with.
• - Some book-keeping if you have the skills
• - Some personal things, like paying rent/utilities, running errands, etc.
• - Booking travel accommodations for myself

This candidate can be a fresh graduate. The only hard requirement is excellent spoken and written English, and knowledge of basic business tools like Excel, Email, etc.

Also, the candidate should be a resourceful, organized person, who can act independently, and doesn't need me to hold their hand through every day tasks.

A few nice-to-have skills that will make you a stronger candidate :

• - High level marketing knowledge. You don't need to be an expert, but understanding key terms and high level concepts would be nice.
• - Knowledge of B2B Sales tools like CRMs, Email Sequencing Tools, Contact Databases, etc
• - Huge Bonus if you know how to use clay.com
• - Experience with booking travel
• - Basic book keeping experience
• - A US Visa for occasional travel to the United States
• - A car or mode of transportation for getting around Puebla