Administrative Assistant

Twin Peak Strategies; Puebla de Zaragoza; Presencial; MXN 151.000 - 226.000; Jornada completa

Descripción de la vacante

Twin Peak Strategies in Puebla, Mexico is seeking an Administrative Assistant to support the founder with calendar management, travel arrangements, and document prep.

This full-time, in-person role requires strong organization, initiative, and excellent spoken and written English to handle correspondence and scheduling.

Initially, most tasks will be handled in-person, with gradual shift to online work; you’ll help create structure and keep daily life running smoothly.

Formación

• Excellent spoken and written English.
• Strong organizational and administrative skills.
• Basic knowledge of Excel, Word, email, and other business tools.
• Ability to manage calendars and schedules.
• Strong attention to detail.
• Ability to prioritize and manage multiple tasks.
• Ability to work independently and take initiative.
• Valid U.S. visa or other authorization to travel to the United States preferred but not required.

Responsabilidades

• Managing my calendar, schedule, and appointments.
• Scheduling and coordinating meetings with clients, prospects, and business partners.
• Managing and organizing my inbox.
• Sending quick responses and follow-ups to clients and prospects.
• Preparing documents, reports, spreadsheets, and other business materials.
• Organizing files, records, and internal documentation.
• Booking flights, hotels, transportation, and other travel arrangements.
• Coordinating logistics for business trips and meetings.
• Handling miscellaneous administrative tasks that currently take up my time.
• Helping with basic bookkeeping, if you have the skills.
• Assisting with personal tasks such as paying bills, managing appointments, running errands, and other day-to-day responsibilities.
• Helping create more structure and organization around my schedule and daily life.
• Taking on other business or personal tasks as needed.

Conocimientos

Excellent English

Organizational skills

Administrative skills

Calendar management

Attention to detail

Prioritization

Independent work

Professional communication

Confidentiality handling

Multitasking

Herramientas

Excel

Word

CRM tools

Email tools

SOP documentation

Descripción del empleo

Administrative Assistant

Location: Puebla, Mexico

Type: Full-time, In-person

Salary: $800–$1,200 USD/month, depending on experience and skills

About Twin Peak Strategies

Twin Peak Strategies is a B2B lead generation and marketing agency focused on helping businesses generate qualified sales opportunities through personalized outbound strategies.

We work with B2B companies to improve their sales processes, expand their reach, and generate measurable results through strategic outbound campaigns.

About the Role

I’m looking for an Executive & Personal Assistant to work directly with me and support both my business and personal life.

The main goal of this position is simple: save me time, keep me organized, and take as many administrative tasks off my plate as possible so I can focus on sales and marketing.

I’m looking for someone who is organized, proactive, resourceful, and able to work independently. You should be comfortable figuring things out, taking initiative, and managing multiple priorities without needing to be given instructions for every task.

This is a full-time, in-person position in Puebla, Mexico. Most responsibilities will be handled online, but the role will require regular in-person work, especially during the first few months.

This is not a laid-back work-from-home position. I expect the person in this role to be professional, presentable, and dressed appropriately for a business environment.

What You’ll Be Doing

Your responsibilities will evolve based on what I need, but initially they will include:

• Managing my calendar, schedule, and appointments
• Scheduling and coordinating meetings with clients, prospects, and business partners
• Managing and organizing my inbox
• Sending quick responses and follow-ups to clients and prospects
• Preparing documents, reports, spreadsheets, and other business materials
• Organizing files, records, and internal documentation
• Booking flights, hotels, transportation, and other travel arrangements
• Coordinating logistics for business trips and meetings
• Handling miscellaneous administrative tasks that currently take up my time
• Helping with basic bookkeeping, if you have the skills
• Assisting with personal tasks such as paying bills, managing appointments, running errands, and other day-to-day responsibilities
• Helping create more structure and organization around my schedule and daily life
• Taking on other business or personal tasks as needed

What I’m Looking For

You do not need years of experience for this position. A recent graduate or someone early in their career can be a great fit.

The most important requirement is excellent spoken and written English. You should be completely comfortable communicating professionally in English.

You should also be:

• Highly organized and detail-oriented
• Proactive and resourceful
• Comfortable working independently
• Able to solve problems without constant supervision
• Reliable and trustworthy
• Professional and presentable
• A strong written and verbal communicator
• Comfortable handling confidential business and personal information
• Able to manage multiple priorities
• Willing to learn new tools and processes quickly

Required Skills

• Excellent spoken and written English
• Strong organizational and administrative skills
• Basic knowledge of Excel, Word, email, and other business tools
• Ability to manage calendars and schedules
• Strong attention to detail
• Ability to prioritize and manage multiple tasks
• Ability to work independently and take initiative
• Valid U.S. visa or other authorization to travel to the United States preferred but not required, as occasional travel may be required.
• Reliable transportation or the ability to get around Puebla independently

Nice-to-Have Skills

These are not required, but would make you a stronger candidate:

• Basic knowledge of marketing and B2B sales
• Experience with CRMs and sales tools
• Experience with email sequencing or outbound sales platforms
• Experience with contact databases
• Knowledge of Clay
• Operations experience or SOP documentation
• Experience booking business travel
• Basic bookkeeping experience
• Experience working directly with executives or business owners
• Experience managing both professional and personal administrative tasks