Executive Assistant

Confie; Tijuana; Presencial; MXN 360.000 - 600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Christmas bonus

Savings fund

Profit sharing (PTU)

Extra paid days off

Private medical insurance

Friendly work environment

Restaurant discounts

Descripción de la vacante

Confie is seeking an Executive Assistant to provide high-level support to the executive team in our Tijuana-based Shared Services Center. You will manage complex calendars, coordinate communications, and organize domestic and international travel, ensuring smooth day-to-day operations and confidentiality.

The role requires an advanced English level (C1) and experience supporting senior leaders. We offer comprehensive benefits including private medical insurance and PTU profit sharing as part of

Formación

• Previous experience as an Executive Assistant.
• Experience supporting senior leaders or executive teams preferred.
• Advanced English level (C1).
• Experience with Project Management methodologies (plus).
• Ability to maintain confidentiality and exercise sound judgment.

Responsabilidades

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external communications, including emails, phone calls, and correspondence.
• Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and business documents.
• Organize meetings, create agendas, capture meeting minutes, and track action items.
• Support the planning, execution, and follow-up of key projects and strategic initiatives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Plan and coordinate corporate events, conferences, and team gatherings.
• Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.
• Help drive operational excellence by anticipating needs and proactively resolving issues.

Conocimientos

Calendar management

Executive support

Travel coordination

Confidentiality

English (C1)

Educación

Bachelor's in Business Administration

Herramientas

Microsoft Office

Descripción del empleo

• Assigned Recruiter Contact [e-mail]
• Country Mexico

Job Description

About our company

Confie is the largest independent personal lines insurance agency and broker in the United States—serving customers nationwide. In 2010, we established our Shared Services Center in Tijuana, Baja California, creating a world-class operation built to efficiently support our customers, drive innovation, and develop exceptional talent. Since then, our Mexico operation has become a vital extension of our organization, strengthening the work that powers our U.S. business and elevating the experience of customers across all 50 states. Today, more than 1,800 team members—both on-site and remote—help fuel our success with a focus on quality, consistency, and operational excellence.

Our growth reflects a deep investment in technology, continuous improvement, and—most importantly—our people. We foster an inclusive, fast-paced, and collaborative culture where employees are encouraged to grow and build long-term careers with a company shaping the future of insurance.

We are looking for a proactive Executive Assistant to provide high-level support to our executive team, helping drive efficiency, communication, and business success across the organization.

In this role, you will be a trusted partner to leadership, managing priorities, coordinating key initiatives, and ensuring seamless day-to-day operations. If you enjoy problem-solving, multitasking, and working closely with senior leaders, we'd love to hear from you.

What You'll Do

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external communications, including emails, phone calls, and correspondence.
• Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and business documents.
• Organize meetings, create agendas, capture meeting minutes, and track action items.
• Support the planning, execution, and follow-up of key projects and strategic initiatives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Plan and coordinate corporate events, conferences, and team gatherings.
• Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.
• Help drive operational excellence by anticipating needs and proactively resolving issues.

Requirements

• Previous experience as anExecutive Assistant.
• Experience supporting senior leaders or executive teams preferred.
• Advanced English level (C1).
• Previous experience with Project Management methodologies (plus).
• Ability to maintain confidentiality and exercise sound judgment.
  
• Christmas bonus
  
• Savings fund
  
• Profit sharing (PTU)
  
• Extra paid days off
  
• Private medical insurance and preventative care
  
• Friendly work environment
  
• Financing and discounts at local restaurants and coffee shops