Executive Assistant to the CEO

Executive Assistant Institute; México; A distancia; MXN 189.720; Jornada completa

Descripción de la vacante

A professional training organization is hiring an Executive Assistant to the CEO to streamline operations and support sales activities. This fully remote role requires excellent English communication skills and proficiency with tools like Pipedrive and Google Workspace. The ideal candidate will have over 2 years' experience and be proactive in solving problems while ensuring the CEO can focus on high-level tasks. Compensation is MXN 17,000 monthly, and entry-level applicants are encouraged.

Formación

• 2+ years of experience supporting executives or managing sales coordination.
• Calm and solutions-oriented under pressure.
• Experience with creative, media, or immersive industries is a plus.

Responsabilidades

• Manage CEO's schedule with foresight and flexibility.
• Track sales meetings and follow-up tasks.
• Book travel and support virtual/in-person events.

Conocimientos

Strong English communication skills

Proficient with Google Workspace

Excellent organization skills

Proactive and solutions-oriented

Herramientas

Pipedrive

Google Workspace

Slack

Notion

Calendly

Descripción del empleo

Executive Assistant to the CEO

Location: Fully Remote (CST preferred)

Employment Type: Full-Time

Salary: MXN 17,000/month

About the Role

We’re hiring a proactive, emotionally intelligent Executive Assistant to the CEO to help scale his leadership with a sharp focus on supporting sales activities and strategic growth initiatives. This role is essential to sustaining momentum: from managing calendars and follow‑ups to ensuring no opportunity falls through the cracks.

You’ll coordinate meetings, prep sales materials, track pipeline activity, and maintain CRM hygiene — all while supporting day‑to‑day logistics that allow the CEO to stay focused on high‑level relationships and creative vision. You don’t need to be a salesperson, but you must love making sales happen by keeping operations smooth, timely, and smart.

What Success Looks Like

• The CEO’s schedule runs smoothly, aligned with his energy and business priorities.
• CRM (Pipedrive) stays clean, current, and reflects real‑time sales activity.
• Follow‑ups and next steps from meetings are consistently captured and actioned.
• Sales decks, briefs, and prep materials are polished and timely.
• CEO is freed up to focus on vision, relationships, and creative leadership.
• Sales operations are organized and documented to help scale the CEO’s impact.

Core Responsibilities

Calendar & Communication Management

• Manage CEO’s schedule with foresight and flexibility.
• Send professional follow‑ups, reminders, and meeting confirmations.
• Support clear internal communication with key team members.

Sales Operations Support

• Track sales meetings and follow‑up tasks from first contact to close.
• Maintain and update CRM data (Pipedrive) regularly.
• Prepare light decks, call agendas, and sales prep documents.
• Monitor deal flow, ensuring consistent forward motion.
• Help gather and organize case studies, bios, and related assets.

Administrative & Strategic Support

• Book travel, coordinate briefings, and support virtual/in‑person events.
• Assist with light reporting and process documentation.
• Serve as an operational partner to the CEO — keeping small things off his plate and big things moving forward.

Must‑Haves

• Strong English communication skills (written and verbal).
• 2+ years of experience supporting executives or managing sales coordination.
• Proactive, calm, and solutions‑oriented under pressure.
• Excellent organization and time management skills.
• Proficiency with Google Workspace, Slack, Notion, Calendly, and CRMs like Pipedrive.

Nice‑to‑Haves

• Experience in creative, media, or immersive industries.
• Light design skills for decks or marketing materials (Slides, Keynote, Canva).
• Familiarity with supporting fast‑moving founders or sales leadership.

Apply Here

📩 https://forms.gle/xPdexZi2QNSt1LMd6

Seniority level

Entry level