Executive Assistant

HP; Tlaquepaque; On-site; MXN 300,000 - 420,000; Full time

Job summary

Hewlett Packard Enterprise in Mexico is seeking an Executive Assistant to provide extensive administrative support to senior leadership and teams. You will manage complex calendars, coordinate travel, prepare detailed reports, and ensure confidentiality while upholding global standards.

The role requires advanced English, at least 2 years of related experience, and strong organizational skills to drive efficient office operations and cross-functional collaboration.

Qualifications

• High School Diploma or equivalent; 2+ years of related administrative experience preferred.
• Advanced English is a must.
• Experience with data entry, filing, calendar management, and travel arrangements is expected.

Responsibilities

• Provides extensive administrative support to supervisory and non-supervisory employees.
• Manages complex calendars for senior management and coordinates travel (domestic and international).
• Produces detailed reports and presentations while maintaining confidentiality.
• Ensures compliance with global process standards and supports continuous improvements.
• Guides and mentors junior staff as needed.

Skills

Accounting

Administrative Support

Billing

Booking (Sales)

Calendar Management

Customer Data Management

Data Entry

Expense Reports

Finance

Front Office

Invoicing

Marketing

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Presentation Software

Purchasing

SAP Applications

Travel Arrangements

Education

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence

Tools

SAP Applications

Microsoft SharePoint

Job description

Executive Assistant Description - Job Summary

This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.

Responsibilities

• Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees.
• Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies.
• Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings.
• Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics.
• Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
• Produces detailed reports, documents, and presentations as required, often involving data analysis or research.
• Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
• Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
• Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
• Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 2 or more years of related work experience, preferably in general administrative support, office services, or a related field.
• Advanced English is a must.

Preferred Certifications

NA

Knowledge & Skills

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

Cross-Org Skills

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope

• Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity

• Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job Details

Administration Schedule - Full time Shift - No shift premium (Mexico) Travel - No Relocation - No Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal