Engineering Assistant

Panasonic Corporation of North America; Ciénega de Flores; On-site; MXN 150,000 - 230,000; Full time

Job summary

Panasonic Corporation of North America is seeking an experienced administrator to provide office support for the district branch operations group. You will handle calls, greet visitors, coordinate meetings, manage travel and expenses, and keep supplies and records in order.

The role requires strong communication, discretion, and organizational skills, with the ability to work in a fast-paced office and supporting multiple departments as needed.

Qualifications

• Strong communication skills, verbal and written, required.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Strong organizational, time management skills, and detail oriented.
• Flexibility to work outside normal hours, as required.
• High level of professionalism and diplomacy.
• Strong project management skills and high attention to detail.
• Handles confidential matters with discretion and decorum.
• Excellent telephone and communication skills; ability to handle high call volume.
• Ability to work dependably or in a team environment.
• Demonstrated ability to make decisions, learn quickly, think rationally and exercise good judgement.

Responsibilities

• Respond to, transfer, and direct incoming calls to appropriate persons/departments.
• Greet clients, suppliers, and visitors in a professional, friendly manner.
• Coordinate on-site conference logistics: scheduling, materials, A/V, guest refreshments.
• Take meeting notes/minutes as needed.
• Ensure efficient operations of equipment; coordinate repairs and maintain supplies.
• Coordinate travel arrangements, expenses, and petty cash management.
• Maintain phone directory and compile monthly branch reports.
• Provide back-up support to internal departments as needed.

Skills

Communication skills

MS Office proficiency

Organization

Time management

Flexibility

Professionalism

Project management

Discretion

Telephone skills

Teamwork

Education

High School

Bachelor's Degree

Master's Degree

Associates Degree (Business Admin focus)

Tools

Microsoft Office Suite

Job description

Resumen

This position provides administrative and office support to the district branch operations group, and ensures efficient day-to-day operation within the office. Responsible for handling confidential matters and issues with the highest level of discretion and decorum. Serves as the first point of contact for customers, business officials, and visitors to the local office.

Responsabilidades

Principal Responsibilities:

Responsible for responding to, transferring, and directing incoming calls to the appropriate persons and/or departments. Responsible for greeting clients, suppliers, and visitors to the local office in a professional, friendly manner. Responsible for coordination of on-site conference logistics, including meeting/event scheduling, presentation material compilation, audio visual requirements, and guest refreshments. Serve as meeting note/minute taker as needed. Ensures efficient operations of equipment by completing preventative maintenance requirements, coordinating facility repair calls, and maintaining office supply inventory. Responsible for coordinating travel arrangements, booking confirmation, expense/check disbursement, and management of petty cash systems. Responsible for phone directory maintenance and compiling monthly branch reports. Responsible for providing back up support to internal departments as needed.This position is also responsible for building strong working relationships within the office environment/branch operations group to support achievement of operational objectives and position demands. Additional responsibilities as assigned.

Formal Education Requirement:

Required Level: x High School Bachelor's Degree Master's Degree Other: .

Preferred level: High School Bachelor's Degree Master's Degree Other: Associates Degree with a focus in Business Administration preferred

Minimum Years of Experience Necessary: 5

Additional Information:

• Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment.
• Strong communication skills, verbal and written, required.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Strong organizational, time management skills, and detailed orientated.
• Flexibility to work outside normal working hours, as required.
• High level of professionalism and diplomacy.
• Strong project management skills and high attention to detail.
• Handles confidential matters and issues where the highest level of discretion and decorum.
• Excellent telephone and communication skills. Ability to handle high volume of telephone calls.
• Ability to work dependably or in a team environment.
• Demonstrated ability to making decisions, learn quickly, thinking rationally and exercising good judgement. Work effectively in diverse team environment.

REQ-156174