Engineering Assistant

Hussmann; Oaxaca de Juárez; On-site; MXN 180,000 - 240,000; Full time

Job summary

Hussmann in Mexico provides administrative support to the district branch operations group, ensuring smooth day-to-day office functions with discretion and professionalism. This role handles calls, visitor greetings, meeting logistics, travel arrangements, expense processing, petty cash, and back‑up support for internal teams, while building strong working relationships.

Strong communication, organization, and Microsoft Office skills are essential, along with flexibility to work outside normal

Qualifications

• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Detail oriented with strong organizational skills.
• Flexibility to work outside normal hours as required.
• High level of professionalism and diplomacy.
• Confidential matter handling with discretion.
• Excellent telephone and customer service skills.
• Ability to work independently and in a team.

Responsibilities

• Respond to, transfer, and direct incoming calls to appropriate persons/departments.
• Greet clients, suppliers, and visitors professionally and warmly.
• Coordinate on-site conference logistics: scheduling, AV, refreshments, notes.
• Take meeting notes/minutes as needed.
• Maintain equipment and office supplies; coordinate repairs.
• Arrange travel, confirm bookings, process expenses, and manage petty cash.
• Maintain phone directory and compile monthly branch reports.
• Provide backup support to internal departments as needed.
• Build strong working relationships within the office/branch operations group.

Skills

Strong communication

Time management

Team player

Discretion & professionalism

Education

High School

Bachelor’s Degree

Master’s Degree

Associates Degree

Tools

Microsoft Office Suite

Job description

Resumen

This position provides administrative and office support to the district branch operations group, and ensures efficient day-to-day operation within the office. Responsible for handling confidential matters and issues with the highest level of discretion and decorum. Serves as the first point of contact for customers, business officials, and visitors to the local office.

Principal Responsibilities

Responsible for responding to, transferring, and directing incoming calls to the appropriate persons and/or departments. Responsible for greeting clients, suppliers, and visitors to the local office in a professional, friendly manner. Responsible for coordination of on-site conference logistics, including meeting/event scheduling, presentation material compilation, audio visual requirements, and guest refreshments. Serve as meeting note/minute taker as needed. Ensures efficient operations of equipment by completing preventative maintenance requirements, coordinating facility repair calls, and maintaining office supply inventory. Responsible for coordinating travel arrangements, booking confirmation, expense/check disbursement, and management of petty cash systems. Responsible for phone directory maintenance and compiling monthly branch reports. Responsible for providing back up support to internal departments as needed. This position is also responsible for building strong working relationships within the office environment/branch operations group to support achievement of operational objectives and position demands. Additional responsibilities as assigned.

Resumen

This position provides administrative and office support to the district branch operations group, and ensures efficient day-to-day operation within the office. Responsible for handling confidential matters and issues with the highest level of discretion and decorum. Serves as the first point of contact for customers, business officials, and visitors to the local office.

Responsabilidades

Principal Responsibilities

Responsible for responding to, transferring, and directing incoming calls to the appropriate persons and/or departments. Responsible for greeting clients, suppliers, and visitors to the local office in a professional, friendly manner. Responsible for coordination of on-site conference logistics, including meeting/event scheduling, presentation material compilation, audio visual requirements, and guest refreshments. Serve as meeting note/minute taker as needed. Ensures efficient operations of equipment by completing preventative maintenance requirements, coordinating facility repair calls, and maintaining office supply inventory. Responsible for coordinating travel arrangements, booking confirmation, expense/check disbursement, and management of petty cash systems. Responsible for phone directory maintenance and compiling monthly branch reports. Responsible for providing back up support to internal departments as needed. This position is also responsible for building strong working relationships within the office environment/branch operations group to support achievement of operational objectives and position demands. Additional responsibilities as assigned.

Formal Education Requirement

Required Level: x High School Bachelor’s Degree Master’s Degree Other: .

Preferred level:

High School Bachelor’s Degree Master’s Degree Other: Associates Degree with a focus in Business Administration preferred

Minimum Years of Experience Necessary: 5

Additional Information

• Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment.
• Strong communication skills, verbal and written, required.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Strong organizational, time management skills, and detailed orientated.
• Flexibility to work outside normal working hours, as required.
• High level of professionalism and diplomacy.
• Strong project management skills and high attention to detail.
• Handles confidential matters and issues where the highest level of discretion and decorum.
• Excellent telephone and communication skills. Ability to handle high volume of telephone calls.
• Ability to work dependably or in a team environment.
• Demonstrated ability to making decisions, learn quickly, thinking rationally and exercising good judgment. Work effectively in diverse team environment.

REQ-156174