Executive Assistant

Confie Ta Admin; Tijuana; On-site; MXN 364,000 - 546,000; Full time

Benefits offered by this job

Salario semanal competitivo

Beneficios legales

Bono de Navidad

Fondo de ahorros

Participación en utilidades (PTU)

Vacaciones y días premium

Seguro médico privado

Ambiente de trabajo amigable

Descuentos en restaurantes y cafetería

Oportunidades de crecimiento

Job summary

Confie Ta Admin, ubicada en Tijuana, busca un Ejecutivo/a para realizar apoyo directo a la alta dirección. Gestionar agendas, coordinar viajes y comunicaciones, preparar informes y actuar como enlace con stakeholders internos y externos.

El candidato ideal posee experiencia previa como Executive Assistant, manejo confidencial y nivel de inglés avanzado (C1). Se valoran metodologías de gestión de proyectos y capacidad para trabajar en un entorno rápido y dinámico.

Qualifications

• Experiencia previa como Executive Assistant.
• Experiencia apoyando a líderes sénior.
• Nivel de inglés avanzado (C1).
• Conocimiento de metodologías de gestión de proyectos.
• Capacidad para mantener confidencialidad.

Responsibilities

• Gestionar calendarios y agendas ejecutivas.
• Coordinación de comunicaciones internas y externas.
• Organizar viajes nacionales e internacionales.
• Preparar y revisar presentaciones e informes.
• Actas y seguimiento de reuniones y proyectos.
• Soporte en iniciativas estratégicas y operativas.
• Manejo de información confidencial con discreción.
• Planificación de eventos y reuniones de equipo.
• Enlace entre ejecutivos y stakeholders.
• Anticipar necesidades y resolver incidencias.

Skills

Gestión de agenda

Comunicación ejecutiva

Tools

Gestión de proyectos

Job description

Executive Assistant

Empresa : Confie Ta Admin Tipo de empleo : Tiempo completo Tijuana, Mexico

About our company

Confie is the largest independent personal lines insurance agency and broker in the United States—serving customers nationwide. In 2010, we established our Shared Services Center in Tijuana, Baja California, creating a world-class operation built to efficiently support our customers, drive innovation, and develop exceptional talent. Since then, our Mexico operation has become a vital extension of our organization, strengthening the work that powers our U.S. business and elevating the experience of customers across all 50 states. Today, more than 1,800 team members—both on-site and remote—help fuel our success with a focus on quality, consistency, and operational excellence.

Our growth reflects a deep investment in technology, continuous improvement, and—most importantly—our people. We foster an inclusive, fast-paced, and collaborative culture where employees are encouraged to grow and build long-term careers with a company shaping the future of insurance.

Learn more at www.confiemx.com

We are looking for a proactive Executive Assistant to provide high-level support to our executive team, helping drive efficiency, communication, and business success across the organization.

In this role, you will be a trusted partner to leadership, managing priorities, coordinating key initiatives, and ensuring seamless day-to-day operations. If you enjoy problem-solving, multitasking, and working closely with senior leaders, we’d love to hear from you.

What You'll Do

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external communications, including emails, phone calls, and correspondence.
• Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
• Prepare, edit, and proofread presentations, reports, and business documents.
• Organize meetings, create agendas, capture meeting minutes, and track action items.
• Support the planning, execution, and follow-up of key projects and strategic initiatives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Plan and coordinate corporate events, conferences, and team gatherings.
• Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.
• Help drive operational excellence by anticipating needs and proactively resolving issues.

Requirements

• Previous experience as anExecutive Assistant.
• Experience supporting senior leaders or executive teams preferred.
• Advanced English level (C1).
• Previous experience with Project Management methodologies (plus).
• Ability to maintain confidentiality and exercise sound judgment.

Benefits

• Competitive weekly salary
• Legal benefits
• Christmas bonus
• Savings fund
• Profit sharing (PTU)
• Vacation days
• Vacation premium
• Extra paid days off
• Private medical insurance and preventative care
• Friendly work environment
• Financing and discounts at local restaurants and coffee shops
• Growth opportunities