Bilingual Medical VA & Marketing Support

Winning-Assistants; México; Presencial; USD 8300 - 9600; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

HIPAA & Cybersecurity Training (Proved

Dedicated HR & Contractor Support Team

Optional Performance-Based Incentives

Descripción de la vacante

Winning-Assistants is seeking a bilingual Medical VA & Marketing Support to assist with patient communication, scheduling, data entry, and marketing tasks for a cash-pay physical therapy practice. The role requires fluency in Spanish and English, high attention to detail, and experience in healthcare administration.

The position is remote with flexible hours and is suitable for candidates comfortable discussing sensitive topics and supporting marketing workflows.

Formación

• Healthcare administration experience required.
• Strong data entry experience with high attention to detail.
• Comfort handling patient communication, scheduling, and virtual receptionist duties.
• Experience supporting patient paperwork and administrative tasks.
• Experience with email marketing and marketing workflows.
• Sales support and appointment setting experience.
• Experience with multiple EMRs/EHRs; WebPT preferred.
• Experience supporting concierge or cash-pay healthcare practices preferred.
• Marketing support experience including social media, email, and text marketing.
• Experience supporting US-based or international companies.

Responsabilidades

• Handle patient communication, intake, scheduling and coordination.
• Manage virtual receptionist duties and phone system workflows.

Conocimientos

Healthcare administration

Data entry

Patient communication

Administrative support

Email marketing

Sales / appointment setting

Virtual receptionist

Bilingual Spanish/English

Marketing workflows

Confidentiality / HIPAA awareness

Herramientas

WebPT

Weave VOIP

Google Suite

Outlook

Email marketing tools

Social media tools

Descripción del empleo

Job Title: Bilingual Medical VA & Marketing Support
Position Type: Full-time or Part-time ( To be determined after the client interview depending on candidate experience)
Work Hours:

• Monday to Thursday: 8:00 AM – 6:00 PM, with 1-hour break
• Friday: 9:00 AM – 1:00 PM, no break

Salary: $6–$7 per hour, depending on experience
Workplace: Remote
Preferred Candidate Location: Anywhere in Latin America

About the Client & Role

Our client is a well-established concierge, cash-pay physical therapy practice focused on pelvic health and women’s health. The practice provides high-touch patient care and supports patients dealing with sensitive concerns related to postpartum recovery, childbirth, miscarriage, pelvic health, and sexual wellness.

They are looking for a polished, emotionally intelligent, tech-savvy, and detail-oriented Bilingual Medical VA & Marketing Support to support patient communication, scheduling, intake, paperwork management, data entry, marketing support, and virtual receptionist duties.

This role is ideal for someone with strong Spanish and English communication skills, excellent attention to detail, and experience supporting a concierge or cash-pay healthcare practice. The right candidate should be comfortable speaking with patients about sensitive women’s health concerns, confident with appointment setting and sales support, and able to help build and manage marketing workflows.

Responsibilities

Patient Communication, Intake & Scheduling

• Handle patient communication, care coordination, patient intake, and scheduling.
• Manage virtual receptionist duties and support incoming phone calls through the Weave VOIP phone system.

Data Entry, Patient Paperwork & Administrative Support

• Complete data entry with extremely high attention to detail.
• Support patient forms, intake details, and records management in WebPT.
• Provide general administrative support to reduce the client’s workload and allow more focus on patient care.

Marketing, Sales & Patient Outreach Support

• Support appointment setting, customer service, and sales-related tasks.
• Assist with email marketing, text message marketing, social media management, and outbound marketing efforts.
• Help with outreach, networking, marketing campaigns, and business development efforts.

Tools You’ll Use

• WebPT — primary EHR
• Weave VOIP phone system
• Google Suite
• Outlook email
• Email marketing and text message marketing tools
• Social media platforms
• Cloud-based and non-cloud systems as needed

Experience Requirements

• Healthcare Administrative Experience: Required. Candidates must have experience in healthcare administration, patient coordination, medical office support, virtual receptionist work, or a similar healthcare support role.
• Data Entry Experience: Required. Candidates must have strong data entry experience with extremely high attention to detail.
• Patient Communication & Scheduling Experience: Required. Candidates must be comfortable handling patient communication, care coordination, patient intake, scheduling, and virtual receptionist duties.
• Administrative & Patient Paperwork Experience: Required. Candidates must have experience supporting patient paperwork, forms, documentation, and administrative support tasks.
• Email Marketing Experience: Required. Candidates must have experience with email marketing and be comfortable supporting marketing-related workflows.
• Sales / Appointment Setting Experience: Required. Candidates must be confident with appointment setting, customer service, and sales support.
• EMR / EHR Experience: Required. Candidates should have experience with multiple EMRs/EHRs. Experience with WebPT is preferred.
• Concierge or Cash-Pay Medical Practice Experience: Preferred. Experience supporting concierge, cash-pay, physical therapy, women’s health, or pelvic health practices is highly valuable.
• Marketing Support Experience: Required. Experience with social media, email and text message marketing, SEO support (a plus) , Google reviews, and outreach messaging.
• US-Based or International Company Experience: Required. Candidates with experience supporting U.S.-based or international companies are encouraged to apply.

Communication & Core Qualifications

• Fluent in Spanish and English with minimal accent, as this is critical for a concierge practice.
• Professional presentation and strong communication skills.
• High emotional intelligence and comfort discussing sensitive women’s health topics.
• Tech-savvy, detail-oriented, and comfortable learning multiple systems.
• Self-starter, proactive, and able to think independently.
• Comfortable with sales conversations, appointment booking, and patient follow-up.
• Able to maintain professionalism, confidentiality, and empathy at all times.
• Experience with parenting, motherhood, children, or childbirth is preferred.

Basic Requirements

• Must speak and write English clearly and professionally.
• Must have relevant work experience.
• Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory).
• Must be available to attend video meetings with camera on when required.

Technical Requirements

• Computer: Reliable laptop or desktop computer.
• Internet: Stable high-speed internet connection (minimum 25 Mbps).
• Audio: Noise-canceling headset.
• Video: Working webcam for virtual meetings.
• Workspace: Quiet and professional work environment.

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
• Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.