Administrative Assistant – Purchasing & Events Support

Autoliv Mexico; Santiago de Querétaro; On-site; MXN 180,000 - 240,000; Full time

Benefits offered by this job

Flexible Options (Office + Home)

Company events

University discount options

Recognition awards

Job summary

Autoliv Mexico is seeking an Administrative Assistant to provide essential support to the Purchasing team and cross-functional leaders. The role focuses on keeping schedules organized, coordinating travel, preparing reports, and managing expense processes to help drive efficient operations.

The ideal candidate has an Associate’s degree in Business Administration (or equivalent) and at least 3 years of administrative experience, with strong MS Office skills and a commitment to confidentiality and

Qualifications

• Associate’s degree in Business Administration or related field preferred, or equivalent combination of education and experience.
• Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.
• Strong organizational, recordkeeping, and communication skills, with the ability to prepare professional documentation, manage multiple priorities, and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
• Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
• Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
• Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
• Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Organization

Confidentiality

Education

Associate’s degree in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Autoliv Mexico is seeking an Administrative Assistant to provide essential support to the Purchasing team and cross-functional leaders. The role focuses on keeping schedules organized, coordinating travel, preparing reports, and managing expense processes to help drive efficient operations.

The ideal candidate has an Associate’s degree in Business Administration (or equivalent) and at least 3 years of administrative experience, with strong MS Office skills and a commitment to confidentiality and