Administrative Assistant

Autoliv Mexico; Santiago de Querétaro; On-site; MXN 180,000 - 240,000; Full time

Benefits offered by this job

Flexible Options (Office + Home)

Company events

University discount options

Recognition awards

Job summary

Autoliv Mexico is seeking an Administrative Assistant to provide essential support to the Purchasing team and cross-functional leaders. The role focuses on keeping schedules organized, coordinating travel, preparing reports, and managing expense processes to help drive efficient operations.

The ideal candidate has an Associate’s degree in Business Administration (or equivalent) and at least 3 years of administrative experience, with strong MS Office skills and a commitment to confidentiality and

Qualifications

• Associate’s degree in Business Administration or related field preferred, or equivalent combination of education and experience.
• Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.
• Strong organizational, recordkeeping, and communication skills, with the ability to prepare professional documentation, manage multiple priorities, and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
• Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
• Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
• Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
• Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Organization

Confidentiality

Education

Associate’s degree in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Autoliv's primary goal is to Save More Lives. Our products never get a second chance. This is why we can never compromise on quality. We are working to increase vehicle safety by developing seatbelts, airbags and steering wheels and you can be part of our team as Administrative Assistant.

In this role you will be responsible for providing primary administrative support to the Purchasing team and assisting other functional leaders as needed.

Should you be interested in overseeing these tasks and aiming for enhanced performance standards, your role will involve:

• Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
• Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
• Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
• Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
• Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

If you have/are:

• Associate’s degree in Business Administration or a related field preferred, or equivalent combination of education and experience.
• Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.
• Strong organizational, recordkeeping, and communication skills, with the ability to prepare professional documentation, manage multiple priorities, and maintain confidentiality.

We will be more than glad to chat with you about your experience and your career goals.

In our international work setting, you will find a range of opportunities that are designed to enhance your career and personal development. Including new and different perspectives is part of what ensures the team’s success. We are committed to develop people’s skills, knowledge and creative potential. Our training and development programs emphasize technical competency, leadership development and business management skill.

More lives saved - more life lived!

What’s in it for you:

• Attractive compensation package
• Flexible Options (Monday to Thursdays at Office, Fridays from Home)
• Recognition awards, company events, family events, university discount options and many more perks.
• Gender Pay Equality

Autoliv is proud to be an equal opportunity employer. Autoliv does not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identify and/or expression, age, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Autoliv does business.