10 - Bilingual Payroll & HR Assistant

CobaltoTalent; Culiacán; Remote; MXN 519,000 - 778,000; Full time

Benefits offered by this job

Remote work from Mexico

Job summary

CobaltoTalent is hiring a bilingual payroll & HR assistant to support clients in Madison, Wisconsin from Mexico. The role is 100% remote and focuses on payroll processing, HR administration, and compliance for hourly workforce across industries.

You will review timesheets, enter payroll, process hires and deductions, answer pay questions in Spanish or English, and maintain onboarding, I-9/W-4, and benefits paperwork.

Qualifications

• 2+ years in payroll or HR administration for hourly workers.
• Advanced English (B2+) and native/fluent Spanish.
• Precise handling of hours, rates, and deductions; double-check before submission.
• Discretion with confidential employee data.
• Intermediate Excel skills.

Responsibilities

• Process payroll entries and review timesheets weekly.
• Enter payroll in client systems and prep for approval.
• Handle new hires, rate changes, deductions, and terminations.
• Respond to employee pay questions in Spanish or English.
• Prepare onboarding packets and manage I-9 and W-4 completion.
• Maintain employee files, certifications, and PTO balances.
• Translate HR notices and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with broker or PEO.

Skills

Advanced English (B2+)

Spanish fluency

Attention to detail

Confidential data handling

Excel (Intermediate)

Education

Studies in HR, accounting or business administration

Tools

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Job description

10 -Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll
• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
• Process new hires, rate changes, deductions, garnishments and terminations.
• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.
• Keep employee files, certifications and PTO balances up to date.
• Translate HR notices, policies and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.
• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.
• Experience supporting construction, agriculture or manufacturing crews.
• Studies in HR, accounting or business administration.