10 - Bilingual Payroll & HR Assistant

Cobalto Talent; Ciudad de México; Remote; MXN 180,000 - 300,000; Full time

Job summary

CobaltoTalent is hiring a bilingual Payroll & HR Assistant to support remote payroll and HR tasks for US-based clients from Mexico. You will work with hourly workers and handle payroll processing, onboarding, and HR administration in English and Spanish.

Ideal candidates have 2+ years in payroll or HR admin, strong Excel, and a discreet approach to confidential data. This remote role offers the flexibility to serve diverse crews across industries.

Qualifications

• 2+ years in payroll or HR administration for hourly workers.
• Advanced English (B2+ preferential) and fluent Spanish.
• Discretion with confidential data and attention to detail.
• Intermediate Excel skills for data entry and reporting.

Responsibilities

• Process and review weekly or biweekly payroll inputs.
• Enter payroll data in client systems and prepare for approval.
• Handle new hires, rate changes, deductions, garnishments, and terminations.
• Respond to employee pay questions in Spanish or English.
• Prepare onboarding packets and track I-9 and W-4 completion.
• Maintain employee files and PTO balances; translate notices into Spanish.

Skills

Advanced English

Spanish fluent

Payroll experience

HR administration

Excel

Data confidentiality

Tools

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Job description

10 -Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll

• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.

• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.

• Process new hires, rate changes, deductions, garnishments and terminations.

• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.

• Keep employee files, certifications and PTO balances up to date.

• Translate HR notices, policies and safety communications into Spanish.

• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.

• Advanced English (B2+) and native or fluent Spanish.

• Precision with hours, rates and deductions; you double-check before you submit.

• Discretion with confidential employee data.

• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.

• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.

• Experience supporting construction, agriculture or manufacturing crews.

• Studies in HR, accounting or business administration.