10 - Bilingual Payroll & HR Assistant

CobaltoTalent; Colima; A distancia; MXN 678.000 - 904.000; Jornada completa

Descripción de la vacante

CobaltoTalent is hiring a 10 - Bilingual Payroll & HR Assistant to work remotely from Mexico for US-based clients with hourly workforces. You will handle payroll and HR tasks in English and Spanish, ensuring accuracy and confidentiality.

You bring at least 2 years of payroll/HR experience, bilingual fluency, and solid Excel skills to coordinate onboarding, timekeeping, and benefits administration across multiple US forms and systems.

Formación

• 2+ years in payroll, HR administration or both for hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.

Responsabilidades

• Payroll: collect and review timesheets, enter payroll, prepare for approval.
• HR administration: onboarding, I-9/W-4, employee files, PTO balances.
• Translate HR notices and coordinate benefits with brokers/PEO.
• Answer employee questions in Spanish or English.

Conocimientos

Payroll experience

HR administration

English (Advanced)

Spanish (Native/Fluent)

Excel

Discretion

Educación

Studies in HR, accounting or business administration

Herramientas

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Descripción del empleo

10 -Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll
• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
• Process new hires, rate changes, deductions, garnishments and terminations.
• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.
• Keep employee files, certifications and PTO balances up to date.
• Translate HR notices, policies and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.
• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.
• Experience supporting construction, agriculture or manufacturing crews.
• Studies in HR, accounting or business administration.