Project Administrator

erm; Milano; On-site; EUR 32,000 - 42,000; Full time

Job summary

ERM, the world's leading sustainability advisory, seeks a Project Administrator to support the ReachCentrum team from our Milan, Brussels, or Warsaw offices. You will be the first contact for stakeholders, manage the mailbox and phone line, and help organize meetings and documents.

The ideal candidate holds a Bachelor's degree in business administration or related field, with at least 1 year of experience, strong English and office language skills, and excellent communication.

Qualifications

• Bachelor's degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
• Proficiency in English and language of office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

Responsibilities

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier's contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

Skills

MS Office

English proficiency

Communication

Analytical thinking

Teamwork

Attention to detail

Adaptability

Education

Bachelor's degree in business administration or related field

Tools

MS Office

Job description

At ERM, sustainability is our business. As the world's largest advisory firm focused solely on sustainability, we offer unparalleled expertise across business and finance. ERM partners with clients to operationalise sustainability at pace and scale, leveraging our unique combination of strategic transformation and technical delivery capabilities. Our diverse global team of experts collaborates with the world's leading organizations to set clear sustainability targets, measure progress, and implement strategies through deep operationalization and business transformation. With more than 50 years of experience, our ability to integrate sustainability solutions and our extensive technical knowledge are why organizations choose us as their trusted advisor.

ReachCentrum/ERM is looking for a Project Administrator willing to join and support our ReachCentrum team. This role will be based in either our Milan, Brussels or Warsaw office.

The Role:

The Project Administrator ensures accurate, timely and value added support to the team's needs for all ReachCentrum service lines.

Job Responsibilities:

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier's contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

The successful candidate shall ideally have:

• Bachelor's degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least1 year).
• Proficiency in English and language of office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

ERM is committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive, it's an essential part of what makes ERM a great place to build a career and helps us create better solutions for our clients.

We welcome talent from all backgrounds and provide equal opportunities for every candidate. If you have a disability, are neurodivergent, or need accommodations during the selection process, we're here to support you. Our commitment doesn't stop at hiring. Once you join us, we'll ensure you have the tools, support, and adjustments needed to succeed and feel a true sense of belonging.

Learn more about our Diversity, Inclusion & Belonging (DIB) efforts by visiting our website or exploring our 2026 Sustainability Report.