Project Administrator

Environmental Resources Management (ERM); Milano; On-site; EUR 30,000 - 38,000; Full time

Job summary

ERM, ReachCentrum team seeks a Project Administrator to join in Milan, Brussels or Warsaw. You will provide accurate, timely support for all ReachCentrum service lines, acting as the first point of contact for stakeholders, and handling mailbox, meetings, documentation, and invoicing processes.

Ideal candidates hold a Bachelor’s in business administration or related field, with at least 1 year of project admin experience, strong English, and excellent communication skills.

Qualifications

• Bachelor’s degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
• Proficiency in English and language of the office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

Responsibilities

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier’s contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

Skills

Communication skills

Interpersonal skills

Analytical skills

Problem solving

Attention to detail

Teamwork

MS Office

Education

Bachelor’s degree in business administration or related field

Tools

MS Office

Job description

At ERM, sustainability is our business. As the world’s largest advisory firm focused solely on sustainability, we offer unparalleled expertise across business and finance. ERM partners with clients to operationalise sustainability at pace and scale, leveraging our unique combination of strategic transformation and technical delivery capabilities. Our diverse global team of experts collaborates with the world’s leading organizations to set clear sustainability targets, measure progress, and implement strategies through deep operationalisation and business transformation. With more than 50 years of experience, our ability to integrate sustainability solutions and our extensive technical knowledge are why organizations choose us as their trusted advisor.

ReachCentrum/ERM is looking for a Project Administrator willing to join and support our ReachCentrum team. This role will be based in either our Milan, Brussels or Warsaw office.

The Role:

The Project Administrator ensures accurate, timely and value added support to the team’s needs for all ReachCentrum service lines.

Job Responsibilities:

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier’s contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

The successful candidate shall ideally have:

• Bachelor’s degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
• Proficiency in English and language of office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

ERM is committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive, it’s an essential part of what makes ERM a great place to build a career and helps us create better solutions for our clients.

We welcome talent from all backgrounds and provide equal opportunities for every candidate. If you have a disability, are neurodivergent, or need accommodations during the selection process, we’re here to support you. Our commitment doesn’t stop at hiring. Once you join us, we’ll ensure you have the tools, support, and adjustments needed to succeed and feel a true sense of belonging. Learn more about our Diversity, Inclusion & Belonging (DIB) efforts by visiting our website or exploring our 2026 Sustainability Report.

At ERM, sustainability is our business. We are the world’s largest advisory firm focused solely on sustainability, offering unparalleled expertise across business and finance. ERM partners with clients to operationalize sustainability at pace and scale, through our unique combination of strategic transformation and technical delivery capabilities. Our diverse global team of experts works with the world’s leading organizations to help them set clear sustainability targets, measure progress and operationalize strategy through deep implementation and business transformation. With more than 50 years of experience, our ability to integrate sustainability solutions and our depth and breadth of technical knowledge are why organizations choose to partner with us as their trusted advisor. Every one of us firmly believes in the potential to create value for our clients through an integrated approach to sustainability (because we have personally seen it and professionally achieved it).

Our team members are passionate about client service. We work closely with our clients to help them operationalize their sustainability goals and meet their environmental, health and safety objectives while advancing ERM’s purpose through delivering tangible progress in what the United Nations coined The Decade of Action. Organizing our people across globally integrated communities of technical and strategic talent positions ERM to be a \"boots to boardroom\" leader in bringing that value creation to our clients, partners, and the world. We recruit exceptional professionals with a personal and professional passion for sustainability and nurture them to even greater success as specialists. We prepare our consultants to bring integrated, innovative and sustainable solutions to our clients and provide opportunities for ongoing development across a variety of subject areas related to technical, business, and personal growth. At ERM, effort pays off and becomes career defining work that leaves a positive imprint on our planet.