Sustainability Projects Admin | Global Coordination

Environmental Resources Management (ERM); Milano; On-site; EUR 30,000 - 38,000; Full time

Job summary

ERM, ReachCentrum team seeks a Project Administrator to join in Milan, Brussels or Warsaw. You will provide accurate, timely support for all ReachCentrum service lines, acting as the first point of contact for stakeholders, and handling mailbox, meetings, documentation, and invoicing processes.

Ideal candidates hold a Bachelor’s in business administration or related field, with at least 1 year of project admin experience, strong English, and excellent communication skills.

Qualifications

• Bachelor’s degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
• Proficiency in English and language of the office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

Responsibilities

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier’s contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

Skills

Communication skills

Interpersonal skills

Analytical skills

Problem solving

Attention to detail

Teamwork

MS Office

Education

Bachelor’s degree in business administration or related field

Tools

MS Office

Job description

ERM, ReachCentrum team seeks a Project Administrator to join in Milan, Brussels or Warsaw. You will provide accurate, timely support for all ReachCentrum service lines, acting as the first point of contact for stakeholders, and handling mailbox, meetings, documentation, and invoicing processes.

Ideal candidates hold a Bachelor’s in business administration or related field, with at least 1 year of project admin experience, strong English, and excellent communication skills.