Project Administrator - Sustainability Operations

erm; Milano; On-site; EUR 32,000 - 42,000; Full time

Job summary

ERM, the world's leading sustainability advisory, seeks a Project Administrator to support the ReachCentrum team from our Milan, Brussels, or Warsaw offices. You will be the first contact for stakeholders, manage the mailbox and phone line, and help organize meetings and documents.

The ideal candidate holds a Bachelor's degree in business administration or related field, with at least 1 year of experience, strong English and office language skills, and excellent communication.

Qualifications

• Bachelor's degree in business administration, project management or a related field.
• Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
• Proficiency in English and language of office base, written and spoken.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Attention to details and a commitment to accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work effectively in a team environment.
• Proficiency in MS Office.

Responsibilities

• Representing the team as first point of contact for all stakeholders.
• Managing the general info mailbox and related phone line.
• Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
• Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
• Supporting the supplier's contracting and related invoice approvals.
• Supporting folder administration and access.
• Supporting document signature processes.
• Handling the website and electronic document libraries.
• Archiving and filing documents.
• Providing general support to ReachCentrum team (billable and non-billable).

Skills

MS Office

English proficiency

Communication

Analytical thinking

Teamwork

Attention to detail

Adaptability

Education

Bachelor's degree in business administration or related field

Tools

MS Office

Job description

ERM, the world's leading sustainability advisory, seeks a Project Administrator to support the ReachCentrum team from our Milan, Brussels, or Warsaw offices. You will be the first contact for stakeholders, manage the mailbox and phone line, and help organize meetings and documents.

The ideal candidate holds a Bachelor's degree in business administration or related field, with at least 1 year of experience, strong English and office language skills, and excellent communication.