Personal Executive Assistant

Publicis Groupe Holdings B.V; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global communications group in Milan is seeking a highly organized Personal Executive Assistant to support its leadership team. The ideal candidate will manage complex calendars, coordinate travel, and ensure smooth daily operations. Strong communication skills and proficiency in Microsoft Office are essential. This role offers a competitive salary and opportunities for professional growth in an inclusive environment that values talents and creativity.

Servizi

Flexible working hours

Corporate benefits platform

Tailored learning path

Free access to training classes

Competenze

• 3+ years as an Executive Assistant or similar role supporting senior leadership.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.

Mansioni

• Manage calendars and schedule meetings across multiple time zones.
• Serve as the main point of contact for internal/external stakeholders.
• Coordinate travel arrangements and manage expenses.

Conoscenze

Organizational skills

Time-management skills

Communication skills

Problem-solving

Proficiency in Microsoft Office Suite

Flexibility

Strumenti

Microsoft Office Suite

Teams

Slack

Zoom

Descrizione del lavoro

Publicis Groupe: win in the platform world!

LePub is part of Publicis Groupe, the world’s third largest communications group. Known for its world‑renowned creativity, best‑in‑class technology, digital and consulting expertise, Publicis Groupe is the only company able to best accompany its clients in their digital business transformation journey anywhere in the world. We are a Connecting Company driven by a common purpose, powerful spirit, shared behaviors, great character and a relentless focus on clients – the Power of One.

Overview

We are looking for a highly organized, proactive, and discreet Personal Executive Assistant to provide comprehensive support to the Leadership team. The ideal candidate will act as a trusted partner, managing complex calendars, coordinating travel and meetings, and ensuring smooth day‑to‑day operations.

This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a fast‑paced and dynamic environment.

Responsibilities

• Manage the Leadership’s calendar, scheduling meetings, appointments, and events across multiple time zones.
• Serve as the main point of contact between the Executive and internal/external stakeholders.
• Handle correspondence, emails, and calls with discretion and professionalism.
• Organize and prepare materials for meetings, presentations, and reports.
• Coordinate national and international travel arrangements, including itineraries, accommodation, and logistics.
• Manage expenses, invoices, and budget tracking related to Executive activities.
• Support in the preparation and follow‑up of key projects, ensuring deadlines and priorities are met.
• Handle confidential information with the utmost integrity and sensitivity.
• Assist with ad‑hoc personal and administrative tasks as required.

Qualifications

• Proven experience 3+ years as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Excellent organizational and time‑management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in English and/or other relevant languages.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom).
• High level of discretion, professionalism, and reliability.
• Proactive problem‑solving attitude and ability to work independently.
• Flexibility and adaptability to changing priorities.

Additional information

Joining our team means joining a network of talented and passionate individuals who inspire and challenge one another. We offer opportunities for growth, a competitive salary package, and an inclusive, creative environment where everyone’s ideas are valued. We take care of our talents and their wellbeing.

• Future of Work: flexible entrance and smartworking.
• Corporate benefit: a dedicated platform full of offers and discounts.
• Learning & Development: a tailored learning path based on individual needs.
• Corporate Wellness: free access to online training classes for physical and psychological wellbeing.

Did you know that our motto is Viva la difference? With or without D.Lgs. 198/2006, we can’t wait to meet you and welcome you, whoever you are! Find more about Publicis Groupe Italy and our values on our official IG page here.