Payroll & HR Admin Specialist — Hybrid (Italy)

Essity; Legnano; Hybrid; EUR 30,000 - 37,000; Full time

Benefits offered by this job

Meal vouchers

Annual performance bonus

Hybrid work model

Job summary

Essity is seeking a Payroll & HR Administration Specialist in Legnano (MI) to support payroll for about 1,000 employees across Italy. You will work with HR, Finance and stakeholders to ensure accurate payroll and compliant processes, while handling master data, time & attendance, and regulatory obligations.

The role offers a hybrid model with two remote days per week and opportunities to improve payroll systems and performance, reporting to the Payroll & Employee Admin Leader Italy.

Qualifications

• Experience in payroll within a structured organization or payroll provider.
• Strong knowledge of labor, tax, and social security regulations and collective bargaining agreements.
• Excellent numerical skills and advanced Excel proficiency.

Responsibilities

• Manage and maintain employee master data throughout the employee lifecycle.
• Handle Time & Attendance processes and related transactions.
• Oversee end-to-end payroll, including salaries, taxes, social security, benefits and allowances.
• Review payroll results and coordinate corrections.
• Support year-end payroll activities and statutory obligations.
• Collaborate with Finance on monthly/annual closings and labor cost accounting.
• Provide specialist support on payroll, personnel administration, and labor law.
• Coordinate with external payroll providers to ensure service quality.
• Prepare payroll analyses and reports for HR, Finance, Audit, budgeting and forecasting.
• Monitor regulatory developments and drive process improvements.
• Support fleet management and be a point of contact for Legnano-based employees.

Skills

Payroll processing

Excel

Data analysis

Stakeholder communication

Education

Economics/Law/HR degree

Tools

Workday

SAP

Zucchetti

Job description

Essity is seeking a Payroll & HR Administration Specialist in Legnano (MI) to support payroll for about 1,000 employees across Italy. You will work with HR, Finance and stakeholders to ensure accurate payroll and compliant processes, while handling master data, time & attendance, and regulatory obligations.

The role offers a hybrid model with two remote days per week and opportunities to improve payroll systems and performance, reporting to the Payroll & Employee Admin Leader Italy.