Payroll & HR Administration Specialist

Essity; Lombardia; Hybrid; EUR 30,000 - 37,000; Full time

Benefits offered by this job

Meal vouchers

Annual performance bonus

Company benefits

Hybrid work model (2 days remote)

Job summary

Essity is seeking a Payroll & HR Administration Specialist in Legnano (MI) to support accurate payroll for ~1,000 employees across Italy. You will partner with HR, Finance, and stakeholders to ensure efficient payroll services for office and manufacturing staff.

You will manage master data, attendance, end-to-end payroll, year-end activities, and regulatory obligations, while helping implement process improvements and data-driven insights.

Qualifications

• Degree in Economics, Law, Human Resources, or equivalent.
• Payroll experience in a structured org or payroll provider.
• Strong knowledge of labor, tax, social security regulations and B&A practices.
• Detail-oriented, analytical, and compliant with high accuracy.
• Excellent numerical skills and payroll data reporting with Excel.

Responsibilities

• Manage and maintain employee master data across the lifecycle.
• Handle Time & Attendance including absences, vacations, overtime, etc.
• Oversee end-to-end payroll processing and related taxes and benefits.
• Review payroll results with controls and corrections as needed.
• Support year-end payroll activities and statutory obligations (CU, Form 770, INAIL).
• Collaborate with Finance on monthly/annual closings and labor cost accounting.
• Provide expert payroll support to HR and internal stakeholders.
• Liaise with external payroll providers for quality and continuity.
• Prepare payroll analyses and reports for HR, Finance, Audit, budgeting.

Skills

Payroll experience

Data analysis

Excel

Attention to detail

Regulatory compliance

Stakeholder communication

Education

Degree in Economics, Law, or HR

Tools

Workday

SAP

Zucchetti

Job description

At Essity, we believe that every employee experience matters. As a Payroll & HR Administration Specialist, you will support accurate and compliant payroll processes for approximately 1,000 employees across Italy. The position is based in Legnano (MI), reports to the Payroll & Employee Admin Leader Italy, and is part of a team of four people.

You will work closely with HR, Finance, employees, and other internal stakeholders, supporting both office and manufacturing employees and helping ensure an efficient and high-quality payroll service.

What You Will Do

• Manage and maintain employee master data throughout the entire employee lifecycle, ensuring accuracy, quality, and data integrity.
• Manage Time & Attendance processes, including attendance, absences, vacation, sick leave, overtime, and other working time-related transactions.
• Manage the end-to-end payroll process, ensuring the accurate handling of salaries, taxes, social security contributions, benefits, allowances, and other compensation elements.
• Review and validate payroll results through controls and reconciliations, coordinating any required corrections.
• Support year-end payroll activities and statutory obligations, including Tax Certification (CU), Form 770, INAIL requirements, and other regulatory compliance activities.
• Partner with the Finance team on monthly and annual closing activities, including accrual management and labor cost accounting.
• Provide specialist support to HR and internal stakeholders on payroll, personnel administration, and labor law matters.
• Manage relationships with external payroll providers, ensuring service quality, operational continuity, and timely issue resolution.
• Prepare payroll analyses and reports for HR, Finance, Audit, budgeting, and forecasting purposes, supporting data-driven decision-making.
• Monitor regulatory developments and contribute to the continuous improvement of payroll processes, HR/Payroll systems, and cross-functional projects.
• Support the car fleet administrator with fleet management activities and act as a key point of contact for employees based at the Legnano office

Who You Are

• You hold a degree in Economics, Law, Human Resources, or an equivalent combination of education and professional experience.
• You have payroll experience gained within a structured organization or a specialized payroll provider.
• You possess strong knowledge of labor, tax, and social security regulations, collective bargaining agreements, and compensation and benefits practices.
• You are detail-oriented, analytical, and quality-focused, with a strong commitment to accuracy and compliance.
• You have excellent numerical skills and solid experience in payroll data analysis and reporting, with advanced proficiency in Excel.
• You are familiar with HR and payroll systems; knowledge of Workday, SAP, and/or Zucchetti is considered a strong advantage.
• You can communicate clearly and effectively with a wide range of stakeholders and explain complex topics in a simple and understandable way.
• You demonstrate a proactive mindset, with a strong focus on continuous improvement, innovation, and effective management of priorities and deadlines.
• You are fluent in both English and Italian
• You are required to be available for regular travel to the Altopascio (LU) site, especially during the initial onboarding and training period

What We Offer

• We offer a permanent employment contract, with our salary offer starting from €33,600 gross per year, plus meal vouchers, an annual performance bonus, and additional company benefits.
• You will also benefit from a flexible hybrid working model, including two days of remote working per week
• Most importantly, you will become part of a collaborative, inclusive, and people-focused environment where your contributions are valued, continuous learning is encouraged, and everyone is empowered to develop their potential and make a meaningful impact on the business and the communities we serve.

This job posting is open to applications from all genders (Law 903/77 and Legislative Decree 198/06) and to individuals of any age, nationality, religion, disability, sexual orientation, or other characteristics protected by law. We do not discriminate in relation to access or treatment during the selection process.