Operations Specialist - 1 year contract

Reed Exhibitions Australia Pty Ltd; Milano; Hybrid; EUR 33,000 - 54,000; Full time

Job summary

Reed Exhibitions Australia Pty Ltd in Milan seeks an Operations Specialist for floor management, layout planning, and show coordination on a 1-year contract. You will develop layouts in AutoCAD LT, coordinate suppliers, and ensure exhibitor programs align with sales goals while maintaining ISO 20121:2024 standards.

Strong organizational and communication skills are essential, with English proficiency and MS Office excellence required.

Qualifications

• University degree or specialization school.
• 2–3 years of experience in a similar role in the sector.
• Proficient English and MS Office (Excel).
• Basic AutoCAD LT knowledge appreciated.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Diplomatic conflict resolution skills.
• Ability to work independently and in a team.

Responsibilities

• Manage operations for shows within the portfolio and coordinate execution.
• Draft and validate the event layout using AutoCAD LT with sales targets.
• Coordinate suppliers and oversee exhibitors' stand projects.
• Ensure clear communication between exhibitors and sales/marketing teams.
• Support the event team and facilitate coordination meetings.
• Assist with ISO 20121:2024 certification activities and audits.

Skills

Excel

English

Communication

Teamwork

Problem-solving

Education

University degree

Tools

AutoCAD LT

Job description

## Operations Specialist - 1 year contractApply: Milan: Full time: Posted Today: R119232RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, visit www.rxglobal.com. RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients. We are looking for an **Operation Specialist** who will be a **Fully proficient Floor Management professional working independently on floor planning, exhibitor placement, venue layouts, event-floor coordination and operational planning activities**. **Operations Specialist in the Events and Trade Show Sector for Maternity Leave Replacement**Do you have experience in the sector? Are you proficient in English and interested in working in an international, dynamic environment? Apply now!Multinational leader in the events and trade show sector is seeking:• **Operations Specialist in the Trade Show Sector**The candidate we are looking for possesses strong organizational skills, has already gained experience in similar roles, and will be integrated into an international and dynamic team. The role involves participating in the management and coordination of event operations, ensuring their proper execution according to management objectives.**Main Responsibilities and Duties*** Manage or participate in managing and coordinating the operations for the shows within the portfolio.* Prepare the \"Participation Dossier\", verify, together with the legal firm, the aspects related to the Regulations and GDPR (Privacy) and ensure their correct implementation in the event documentation; prepare the Useful Information for Exhibitors.* Draft (using AutoCAD LT) and validate the event layout or the assigned Halls in coordination with the sales targets set by management, considering commercial needs.* Manage the suppliers responsible for the realization of setups and/or various supplies.* Oversee and control exhibitors' stand projects and obtain the necessary authorizations from the location.* Guarantee effective communication between exhibitors and the sales and marketing teams to resolve or anticipate issues related to the realization of various areas.* Coordinate the activities of the team involved in organizing and executing the show by providing continuous support; proactively facilitate coordination meetings to keep track of project progress.* In collaboration with a consulting firm, coordinate activities related to maintaining the ISO 20121:2024 certification (sustainable event management); define objectives, update documentation, and participate in audits with the auditing company.**Required Qualifications*** University degree or specialization school.* At least 2-3 years of experience in a similar role within the sector.* Good knowledge of the English language and of MS Office (particularly Excel).* Basic knowledge of AutoCAD LT is appreciated.* Excellent written and oral communication skills.* Strong analytical and problem-solving abilities.* Ability to resolve conflicts diplomatically.* Ability to work both independently and as part of a team.**Working Hours:** Full-time (8 hours per day)**Work Location:** Milan - Via Marostica, 1 (availability for travel within Italy or abroad) *RX are fully committed to a fair and equitable work environment for our people and in all the countries and territories in which we operate, we comply with local employment and equality laws*Primary Location Base Pay Range: Italy - Milan (Via Marostica) €32 600 - €54 300. This role is covered by a collective labor agreement in Italy.