Operations Specialist - 1 year contract

RX Italy s.r.l Company; Milano; On-site; EUR 33,000 - 54,000; Full time

Benefits offered by this job

Country-specific benefits

Job summary

RX is seeking an Operations Specialist for maternity leave replacement in Milan. The role focuses on floor planning, exhibitor placement, venue layouts, and on-site operational coordination within an international environment.

You will draft layouts in AutoCAD LT, coordinate with suppliers, and ensure compliance with regulations while maintaining clear communication with sales and marketing teams.

Qualifications

• University degree or specialization school.
• At least 2-3 years of experience in a similar role within the sector.
• Good knowledge of the English language and of MS Office (particularly Excel).
• Basic knowledge of AutoCAD LT is appreciated.
• Excellent written and oral communication skills.
• Strong analytical and problem-solving abilities.
• Ability to resolve conflicts diplomatically.
• Ability to work both independently and as part of a team.

Responsibilities

• Manage or participate in managing and coordinating the operations for the shows within the portfolio.
• Prepare the Participation Dossier, verify GDPR and regulatory aspects with the legal firm and ensure correct implementation in event documentation; prepare Useful Information for Exhibitors.
• Draft and validate the event layout in AutoCAD LT in coordination with sales targets and commercial needs.
• Manage suppliers responsible for setups and supplies.
• Oversee exhibitors' stand projects and obtain necessary location authorizations.
• Ensure effective communication between exhibitors and the sales and marketing teams to resolve issues.
• Coordinate team activities and provide continuous support; lead coordination meetings to track progress.
• Coordinate ISO20121:2024 certification activities with a consulting firm including objectives and audits.

Job description

RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, visit www.rxglobal.com. RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.

Job Title

Operations Specialist

Fully proficient Floor Management professional working independently on floor planning, exhibitor placement, venue layouts, event-floor coordination and operational planning activities. Operations Specialist in the Events and Trade Show Sector for Maternity Leave Replacement. You have experience in the sector? Are you proficient in English and interested in working in an international, dynamic environment?

Responsibilities and Duties

• Manage or participate in managing and coordinating the operations for the shows within the portfolio.
• Prepare the "Participation Dossier", verify, together with the legal firm, the aspects related to the Regulations and GDPR (Privacy) and ensure their correct implementation in the event documentation; prepare the Useful Information for Exhibitors.
• Draft (using AutoCAD LT) and validate the event layout or the assigned Halls in coordination with the sales targets set by management, considering commercial needs.
• Manage the suppliers responsible for the realization of setups and/or various supplies.
• Oversee and control exhibitors' stand projects and obtain the necessary authorizations from the location.
• Guarantee effective communication between exhibitors and the sales and marketing teams to resolve or anticipate issues related to the realization of various areas.
• Coordinate the activities of the team involved in organizing and executing the show by providing continuous support; proactively facilitate coordination meetings to keep track of project progress.
• In collaboration with a consulting firm, coordinate activities related to maintaining the ISO20121:2024 certification (sustainable event management); define objectives, update documentation, and participate in audits with the auditing company.

Required Qualifications

• University degree or specialization school.
• At least 2-3 years of experience in a similar role within the sector.
• Good knowledge of the English language and of MS Office (particularly Excel).
• Basic knowledge of AutoCAD LT is appreciated.
• Excellent written and oral communication skills.
• Strong analytical and problem-solving abilities.
• Ability to resolve conflicts diplomatically.
• Ability to work both independently and as part of a team.

Working Hours & Location

Full-time (8 hours per day)

Milan – ViaMarostica,1 (availability for travel within Italy or abroad)

RX are fully committed to a fair and equitable work environment for our people and in all the countries and territories in which we operate, we comply with local employment and equality laws.

Salary

Primary Location Base Pay Range: Italy – Milan (ViaMarostica) €32600–€54300. This role is covered by a collective labor agreement in Italy.

Benefits

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

Accommodation

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact1-855-833-5120.

Equal Opportunity

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

About RELX

RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive. Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions. Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.