Operations Specialist - 1 year contract

RELX International; Lombardia; On-site; EUR 33,000 - 54,000; Full time

Job summary

RX Global in Milan, Italy is seeking an Operation Specialist to independently handle floor planning, exhibitor placement, venue layouts, and on-floor coordination for events. You may guide junior colleagues and contribute to operational planning across medium-scale conferences.

The role emphasizes planning, budgeting, and cross-functional collaboration with teams in design, sales, and delivery. A country-specific benefits package is provided.

Qualifications

• Planning and organizing — Experienced to plan, organize, prioritize and oversee activities.
• Event management — Intermediate level to create and organize events for guests.
• Project cost and budget management — Intermediate to estimate and manage budgets.
• Calendar and scheduling — Experienced to use calendar and scheduling tools.
• Project schedule management — Experienced to plan sequences and resources.
• Project meetings and ceremonies management — Experienced to lead program meetings.
• Flexibility — Experienced to adapt actions at short notice.
• Verbal communication — Experienced to express ideas clearly.
• Project management techniques — Experienced to manage small projects within cost/time/quality.
• Work scheduling — Experienced to ensure optimal scheduling of work.
• Project resource planning and control — Intermediate to manage physical and human resources.
• Costing and budgeting — Intermediate to estimate and control costs.
• Budget and control — Intermediate to create and monitor budgets.
• Cost account control — Intermediate to track and report costs.

Responsibilities

• Events Planning and Delivery - Plan and deliver smaller events to schedule, within budget.
• Business Meetings/Events Arrangement - Arrange venues, equipment, catering, accommodations and travel.
• Operations Management - Provide operational support using existing systems and protocols.
• Cost Management - Analyze costs to track budgets and support cost control.
• Events Development and Design - Develop proposals and business cases supporting marketing plans.
• Multiagency Work - Coordinate with teams to ensure cohesive support.
• Work Scheduling and Allocation - Design monthly schedule and assign work to others.
• Personal Capability Building - Develop capabilities through training and ongoing education.

Skills

Planning and Organizing

Event Management

Project Cost and Budget Management

Calendar and Scheduling

Project Schedule Management

Project Meetings and Ceremonies

Flexibility

Verbal Communication

Project Management Techniques

Work Scheduling

Project Resource Planning

Costing and Budgeting

Budget and Control

Cost Account Control

Job description

RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, visit www.rxglobal.com.

RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.

We are looking for an Operation Specialist who will be a Fully proficient Floor Management professional working independently on floor planning, exhibitor placement, venue layouts, event-floor coordination and operational planning activities. the Operation Specialist May guide junior colleagues.

Key responsibilities

Events Planning and Delivery - Plan and deliver smaller events to ensure that the events are produced according to schedule, within budget, and meet all deadlines, and work closely with, and coordinate activities of, all other parties involved in the design, development, sales, marketing, and delivery of the events.

Business Meetings/Events Arrangement - Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events.

Operations Management - Provide operational support by performing a range of routine activities using existing systems and protocols.

Cost Management - Analyze costs and budgets to help track budgets and support cost control.

Events Development and Design - Support the generation of new ideas and topics for conferences and events; develop detailed proposals and business cases that support company marketing plans.

Multiagency Work - Communicate and coordinate with other professional teams (including some that are over organizational boundaries) to ensure service users experience cohesive and seamless support to meet their needs.

Work Scheduling and Allocation - Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Personal Capability Building - Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Skills/Knowledge/Competencies

Planning and Organizing - Experienced - Works with full competence to plan, organize, prioritize and oversee activities to efficiently meet objectives. Typically works without supervision and may provide technical guidance.

Event Management - Intermediate - Works at an intermediate level to create and organize events for guests (e.g. meetings, shows). Typically works with guidance.

Project Cost and Budget Management - Intermediate - Works at an intermediate level to estimate and manage the effort and finances to complete the work within budget. Typically works with guidance.

Calendar and Scheduling - Experienced - Works with full competence to utilize calendar and scheduling tools. Typically works without supervision and may provide technical guidance.

Project Schedule Management - Experienced - Works with full competence to identify, sequence, and resource project schedules for timely completion. Typically works without supervision and may provide technical guidance.

Project Meetings and Ceremonies Management - Experienced - Works with full competence to lead program-related meetings, keeping focus on agenda, issues, workflow, and associated agile ceremony requirements. Typically works without supervision and may provide technical guidance.

Flexibility - Experienced - Works with full competence to change actions or plans at short notice. Typically works without supervision and may provide technical guidance.

Verbal Communication - Experienced - Works with full competence to express ideas, request actions, formulate plans, and policies by means of clear and effective verbal communications. Typically works without supervision and may provide technical guidance.

Project Management Techniques - Experienced - Works with full competence to plan and manage small project work assignments within desired cost, time and quality parameters. Typically works without supervision and may provide technical guidance.

Work Scheduling - Experienced - Works with full competence to ensure the optimum scheduling of work and material resources to meet planned performance targets. Typically works without supervision and may provide technical guidance.

Project Resource Planning and Control - Intermediate - Works at an intermediate level to identify, acquire, and manage the resources (physical and human) for the project. Typically works with guidance.

Costing and Budgeting - Intermediate - Works at an intermediate level to systematically estimate, allocate, and control costs in order to manage financial resources effectively. Typically works with guidance.

Budget and Control - Intermediate - Works at an intermediate level to create, analyze and monitor budgets in line with organizational and project/program criteria; identify trends and forecasts. Typically works with guidance.

Cost Account Control - Intermediate - Works at an intermediate level to track, evaluate, and report on operational and/or project costs, including raw materials, resources, effort, etc. to reveal the actual costs of the project/services provided. Typically works with guidance

RX are fully committed to a fair and equitable work environment for our people and in all the countries and territories in which we operate, we comply with local employment and equality laws

Primary Location Base Pay Range: Italy - Milan (Via Marostica) €32600 - €54300.This role is covered by a collective labor agreement in Italy.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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