Office & Event Coordinator:

Jobgether; Italia; Remote; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Fully remote

Interim contract

Varied role

Training and mentoring

Collaborative environment

Immediate start

Job summary

Jobgether, on behalf of a partner company, is seeking an Office & Event Coordinator based remotely in Italy. You will oversee daily office activities, coordinate customer events, manage facilities, and support internal communications.

The role combines administrative coordination, event planning, and mentoring commercial apprentices, offering a varied and practical training environment with immediate start for the right candidate.

Qualifications

• Completed commercial or business administration training or equivalent experience.
• Several years of experience in administration, office management, secretarial work, or an assistant role.
• Experience as a practical workplace trainer or willingness to develop this skill.

Responsibilities

• Plan, organize, and coordinate customer events and internal activities at the office location.
• Manage facility and workplace services, including supplies, refreshments, and visitor badges.
• Provide administrative support for daily operational requirements.
• Coordinate internal communications with newsletters and announcements.
• Maintain employee lists and email distribution groups.
• Collaborate with the administrative team and share coverage for events and communications.
• Mentor commercial apprentices as a practical workplace trainer.
• Coordinate multiple administrative priorities to ensure efficient service.

Skills

Microsoft Office

Organizational skills

Communication skills

Customer service

Problem solving

Independent worker

Education

Commercial or business administration training

Tools

MS Office suite

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Office & Event Coordinator based remotely in Italy.

The Office & Event Coordinator will play an essential role in ensuring the smooth operation of daily office activities and the successful delivery of internal and external events. This position combines administrative coordination, facility management, internal communications, and event planning within a dynamic professional environment. You will organize customer events and internal gatherings while ensuring that employees and visitors receive efficient, high-quality support. Working closely with the administrative team, you will help maintain organized processes, manage workplace services, and facilitate clear internal communication. The role also involves mentoring and supporting commercial apprentices, contributing to their professional and personal development. This is an opportunity for an organized, service-oriented professional to take ownership of varied responsibilities and make a meaningful contribution to workplace operations.

Accountabilities

• Plan, organize, and coordinate customer events and internal company activities at the office location.
• Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
• Provide administrative and organizational support for the site's daily operational requirements.
• Coordinate internal communications by preparing newsletters, announcements, and other employee communications.
• Maintain and regularly update employee lists, email distribution groups, and internal communication records.
• Collaborate closely with the administrative team and provide mutual coverage for event organization and internal communication responsibilities.
• Support and mentor commercial apprentices as a practical workplace trainer, contributing to their professional development and day-to-day learning.
• Coordinate multiple administrative priorities and ensure that office services and events are delivered efficiently.

Requirements

The ideal candidate has a solid administrative background, excellent organizational abilities, and a proactive, service-oriented approach. You should be comfortable managing multiple responsibilities, communicating with different stakeholders, and supporting colleagues in a professional environment.

• Completed commercial or business administration training, or an equivalent qualification supported by relevant professional experience.
• Several years of experience in administration, office management, secretarial work, or an assistant position.
• Previous experience as a practical workplace trainer, or strong motivation to take on this responsibility and develop the necessary skills.
• A practical trainer certification is an advantage.
• Previous experience organizing events and coordinating administrative processes is desirable.
• Confident user of Microsoft Office applications.
• Excellent organizational skills and the ability to work independently, systematically, and reliably.
• Ability to manage competing priorities and coordinate several tasks simultaneously.
• Strong customer service orientation and a proactive, solution-focused mindset.
• Excellent interpersonal, communication, and professional presentation skills.
• Very good written and spoken German and English.

Benefits

• Fully remote working arrangement.
• Interim contract opportunity.
• Opportunity to take on a varied role combining office coordination, event management, and internal communications.
• Possibility to develop experience in workplace training and mentoring.
• Collaborative working environment with close interaction across administrative and operational teams.
• Opportunity to contribute directly to employee experience and the smooth running of workplace operations.
• Immediate start available.