HR & Office Manager (f/m/d)

Hug Engineering AG; Turate; Hybrid; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Home office options

Modern office facilities

Job summary

Hug Engineering AG in Italy (Lombardia) seeks a versatile HR and Office Coordination professional to support employees, managers, and corporate functions. You will drive onboarding, changes, offboarding, records, and local compliance while partnering with Group HR on policies and reporting.

The role also covers recruitment support, training coordination, budget tracking, and ensuring an engaging, well-organized local environment with home office options, collaborating across international teams.

Qualifications

• 10+ years in HR administration, office management or similar multifunctional roles.
• Strong knowledge of Italian employment administration and local practices.
• Excellent organizational and coordination skills; able to manage multiple priorities.

Responsibilities

• Act as the local HR contact for employees and managers in Italy.
• Support onboarding, employment changes, and offboarding activities.
• Coordinate local HR administration and maintain personnel records.
• Collaborate with Group HR on policies, processes and reporting.
• Support recruitment activities, interview coordination, and employer branding initiatives.
• Coordinate training and development activities.
• Ensure compliance with local labor regulations and internal policies.
• Support employee engagement and communication initiatives.
• Coordinate day-to-day office operations and maintain a professional environment.

Skills

HR administration

Office coordination

Stakeholder management

Multitasking

English proficiency

Education

Bachelor's degree

Job description

As part of our continued growth in Italy, we are seeking a versatile and hands-on professional who enjoys working across multiple functions and acting as a key local support partner for employees, managers, and corporate functions.

YOUR KEY RESPONSIBILITIES

Human Resources Support:

• Act as the local HR contact for employees and managers in Italy
• Support the employee lifecycle, including onboarding, employment changes, and offboarding activities
• Coordinate local HR administration and maintain personnel records
• Collaborate closely with the Group HR team on policies, processes, and reporting
• Support recruitment activities, interview coordination, and employer branding initiatives
• Coordinate training and development activities
• Ensure compliance with local labor regulations and internal company policies
• Support employee engagement and communication initiatives

Office Coordination & Administration:

• Coordinate day-to-day office operations and ensure a professional working environment
• Maintain office procedures and administrative documentation
• Act as a central point of contact for local operational matters

Finance & Business Support:

• Support local invoice processing and administrative financial activities
• Coordinate payment requests and ensure proper documentation and approvals
• Assist with monthly financial reporting and data consolidation
• Liaise with the central Finance team regarding local financial information
• Support budget tracking and administrative reporting activities
• Ensure accurate recordkeeping and documentation

YOUR PROFILE

• Preferably Bachelor's degree in Law, Business & Administration or related discipline
• At least 10 years of experience in HR administration, office management, business support, or a similar multifunctional role
• Good understanding of Italian employment administration and business practices
• Strong organizational and coordination skills
• Ability to manage multiple priorities and stakeholders simultaneously
• Proactive, service-oriented, and hands-on mindset
• Comfortable working independently while collaborating with international teams
• Fluent Italian and good English skills

YOUR CHANCES

• Direct transfer of responsibility in a wide range of topics and freedom to drive them
• Collaborative and international working environment in a young and dynamic team
• Very modern office facilities and attractive employment conditions with home office options