Administrative Assistant

Brevco Services; Catania; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Brevco Services is seeking an experienced administrative support professional in Sicily to assist the team with information needs and cross‑functional coordination. You will help plan meetings, maintain office policies, and ensure smooth processing of requisitions.

Ideal candidates will have vocational training with relevant experience, strong communication skills, and proficiency in English. Italian is a plus; security clearance may be required depending on project scope.

Competenze

• Higher vocational training in a relevant discipline with 2 years post-related experience.
• Secondary educational qualification with 4 years post-related experience (as an alternative).
• Experience in an office environment using management systems and procedures.
• Excellent written and verbal communication skills.
• Strong time management and ability to multi-task in a dynamic setting.
• NCI Agency work is in English; Italian desirable.
• NATO STANAG 6001 English level 3 in all areas or CEFR B2-C1 equivalent.
• Security clearance (NATO Secret) valid at submission period.

Mansioni

• Assist team/manager to ensure access to required information for ongoing processes.
• Assist in planning for meetings.
• Coordinate across functions and update office policies.
• Develop administrative processes and document requirements for equipment or staff requisitions.
• Maintain and distribute standard reports and manage filing systems.
• Provide comprehensive administrative support for the location.
• Input and analyze data in spreadsheets using basic functions.

Conoscenze

Office experience

Problem solving

Communication

Time management

English proficiency

NATO STANAG 6001 English level

Security clearance

Formazione

Higher vocational training in a relevant discipline

Secondary education with 4 years post-related experience

Descrizione del lavoro

• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
• Experience working in an office environment utilizing office management systems and procedures
• Experience in problem solving and proven ability to be flexible when needed
• Excellent written and verbal communication skills
• Proven experience in effective time management and multi-tasking in an ever-changing environment
• Work of the NCI Agency is conducted in the English language (basic Italian desirable)
• Level 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level
• The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract

All the mandatory requirements have to be met in order to apply.

Job requirements

• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience (Mandatory)
• Experience working in an office environment utilizing office management systems and procedures (Mandatory)
• Experience in problem solving and proven ability to be flexible when needed (Mandatory)
• Excellent written and verbal communication skills (Mandatory)
• Proven experience in effective time management and multi-tasking in an ever-changing environment (Mandatory)
• Work of the NCI Agency is conducted in the English language (basic Italian desirable) (Mandatory)
• Level 3 English language skills according to NATO STANAG 6001: Listening (3) (Mandatory)
• Speaking (3), Reading (3), and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level) (Mandatory)
• The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract (Mandatory)

DUTIES/ROLE:

• Assists the team/manager in ensuring they have the information needed to support ongoing team processes
• Assists in planning for meetings
• Liaises and organises across functions
• Updates and maintains office policies and procedures
• Assists in developing administrative process flow to and from other functions
• Coordinates preparation and distribution of standard reports (e.g. status or activity)
• Processes and documents requirements for equipment or staff requisitions
• Manages current equipment service agreements and support services
• Develops and maintains physical and electronic filing systems
• Performs all aspects of administrative support for a location
• Inputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas