O&M Administrator

Metlen Energy & Metals Plc

Milano

In loco

EUR 32.000 - 42.000

Tempo pieno

10 giorni fa

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Descrizione del lavoro

Metlen Energy & Metals in Milan, Italy, is seeking an O&M Administrator to join the M Renewables team. The role supports the O&M Manager with administrative tasks and manages project documentation to ensure timely completion of processes.

You will handle invoices, purchase orders, and supplier/subcontractor documentation, coordinate travel and logistics, and liaise with Finance and Procurement to keep administrative and financial workflows running smoothly.

Competenze

2–3 years of experience in an administrative support, project administration, technical secretarial or logistical role.
Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines.
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks simultaneously and prioritize activities effectively.
Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
Good command of both Italian and English.

Mansioni

Support the O&M team with the day-to-day administrative activities related to O&M projects.
Manage and maintain project documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project-related records.
Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
Support the logistical organization of spare parts on site and maintain the records updated.
Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Conoscenze

Attention to detail

Organizational skills

Communication skills

Italian & English

Multicultural teamwork

Strumenti

Microsoft Office

Excel

SAP

SharePoint

Descrizione del lavoro

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience, challenge, respect, excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.

Job Description O&M Administrator 06/08/2026 Job Description:

We are currently looking for an O&M Administrator to join our M Renewables team in Italy, part of our subsidiary METKA EGN , based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

Support the O&M team with the day-to-day administrative activities related to O&M projects.
Manage andmaintainproject documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
Monitor, organize and archive administrative documentation, including invoices, purchase orders, accountingdocumentsand other project-related records.
Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
Prepare andsubmitadministrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
Monitor andmaintainall documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
Support the logistical organization ofspare parts on siteandmaintainthe records updated.
Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

2–3 years of experience in an administrative support, project administration, technical secretarialor logisticrole, preferably within a structured organization or anO&Menvironment.
Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
Ability to manage administrative documentation while ensuring accuracy,organizationand compliance with deadlines.
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks simultaneously and prioritize activities effectively.
Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
Good command of both Italian and English.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

AtMetlen Energy & Metalswe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

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