O&M Administrator

Toms Group A/S; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Job summary

Metlen Energy & Metals in Milan is looking for an O&M Administrator to join the M Renewables team. You will support the O&M Manager and the team in administrative and document management for O&M projects, coordinating with internal departments to ensure timely information flow and completion of processes.

With 2–3 years in administrative support or O&M, you will manage project documentation, invoices, POs, and supplier/subcontractor records, using SharePoint and SAP, while organizing travel and

Qualifications

• 2–3 years of experience in administrative support or O&M environment.
• Proficient with Microsoft Office; SAP experience is a plus.
• Ability to manage documentation accurately and meet deadlines.
• Strong attention to detail and excellent organizational skills.
• Good Italian and English language skills.
• Ability to multitask and work in a multicultural team.

Responsibilities

• Support the O&M team with day-to-day administrative activities.
• Manage and maintain project documentation in SharePoint and company systems.
• Monitor and archive administrative documentation, including invoices and POs.
• Assist Project Manager with supplier/subcontractor documentation for approvals and payments.
• Prepare and submit administrative communications, PEC, and external authorities documentation.
• Monitor and maintain documentation related to payment processes.
• Coordinate travel arrangements for field technicians.
• Organize spare parts on site and maintain records.
• Coordinate local subcontractors/providers and request quotations.
• Liaise with Finance and Procurement to ensure smooth processes.

Skills

Italian language

English language

Attention to detail

Organizational skills

Multitasking

Interpersonal skills

Tools

Microsoft Office

SAP

Job description

Requisition ID4987-Posted12/10/2026-Energy-Operational Excellence-Associate-Italy

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience, challenge, respect, excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for anO&M Administrator to join our M Renewables team in Italy, part of our subsidiaryMETKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage andmaintainproject documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accountingdocumentsand other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare andsubmitadministrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor andmaintainall documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization ofspare parts on siteandmaintainthe records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

• 2–3 years of experience in an administrative support, project administration, technical secretarialor logisticrole, preferably within a structured organization or anO&M environment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy,organizationand compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

Compensation & Contractual Framework

The starting gross annual salary (RAL) for this position is 27.500€, based on objective and gender-neutral criteria.
Applicable CCNL: MetalmeccanicoCNA Level / Inquadramento: B1/B2

The final compensation may reflect the candidate’s relevant experience and competencies, in line with the Company’s remuneration framework.

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AtMetlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.