O&M Project Admin & Documentation Specialist

Toms Group A/S; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Job summary

Metlen Energy & Metals in Milan is looking for an O&M Administrator to join the M Renewables team. You will support the O&M Manager and the team in administrative and document management for O&M projects, coordinating with internal departments to ensure timely information flow and completion of processes.

With 2–3 years in administrative support or O&M, you will manage project documentation, invoices, POs, and supplier/subcontractor records, using SharePoint and SAP, while organizing travel and

Qualifications

• 2–3 years of experience in administrative support or O&M environment.
• Proficient with Microsoft Office; SAP experience is a plus.
• Ability to manage documentation accurately and meet deadlines.
• Strong attention to detail and excellent organizational skills.
• Good Italian and English language skills.
• Ability to multitask and work in a multicultural team.

Responsibilities

• Support the O&M team with day-to-day administrative activities.
• Manage and maintain project documentation in SharePoint and company systems.
• Monitor and archive administrative documentation, including invoices and POs.
• Assist Project Manager with supplier/subcontractor documentation for approvals and payments.
• Prepare and submit administrative communications, PEC, and external authorities documentation.
• Monitor and maintain documentation related to payment processes.
• Coordinate travel arrangements for field technicians.
• Organize spare parts on site and maintain records.
• Coordinate local subcontractors/providers and request quotations.
• Liaise with Finance and Procurement to ensure smooth processes.

Skills

Italian language

English language

Attention to detail

Organizational skills

Multitasking

Interpersonal skills

Tools

Microsoft Office

SAP

Job description

Metlen Energy & Metals in Milan is looking for an O&M Administrator to join the M Renewables team. You will support the O&M Manager and the team in administrative and document management for O&M projects, coordinating with internal departments to ensure timely information flow and completion of processes.

With 2–3 years in administrative support or O&M, you will manage project documentation, invoices, POs, and supplier/subcontractor records, using SharePoint and SAP, while organizing travel and