O&M Administrator

Metlen Plc; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Job summary

Metlen Energy & Metals is seeking an O&M Administrator to join the M Renewables team in Milan, Italy. The role supports the O&M Manager with administrative and document management for O&M projects, coordinating with internal departments to ensure timely and accurate processing.

You will manage documentation in SharePoint, handle invoices, purchase orders, and communications with suppliers, and assist in travel logistics for field technicians. Fluency in Italian and English is required.

Qualifications

• 2–3 years of experience in an administrative support or project administration role.
• Proficient in Microsoft Office; SAP and admin tools.
• Strong attention to detail and ability to meet deadlines.
• Excellent organizational and time-management skills.
• Fluent in Italian and English; good interpersonal communication.

Responsibilities

• Support the O&M team with daily administrative activities for O&M projects.
• Manage project documentation in SharePoint and company systems.
• Archive invoices, purchase orders, and accounting records.
• Assist Project Manager with supplier/subcontractor documentation for approvals.
• Prepare and submit administrative docs, including PEC emails and external authorities' docs.
• Support payment process documentation and filing.
• Coordinate logistics for field technicians and travel arrangements.
• Organize local subcontractors, requests for quotations, and offers.
• Liaise with Finance and Procurement to ensure smooth admin and financial processes.

Skills

Administrative support

Multitasking

Interpersonal skills

Communication skills

Bilingual Italian/English

Tools

SAP

Microsoft Excel

Job description

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience, challenge, respect, excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for anO&M Administratorto join our M Renewables team in Italy, part of our subsidiaryMETKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage andmaintainproject documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accountingdocumentsand other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare andsubmitadministrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor andmaintainall documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization ofspare parts on siteandmaintainthe records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

• 2–3 years of experience in an administrative support, project administration, technical secretarialor logisticrole, preferably within a structured organization or anO&Menvironment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy,organizationand compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

Compensation & Contractual Framework

The starting gross annual salary (RAL) for this position is 27.500€, based on objective and gender-neutral criteria.
Applicable CCNL: MetalmeccanicoCNA Level / Inquadramento: B1/B2

The final compensation may reflect the candidate’s relevant experience and competencies, in line with the Company’s remuneration framework.

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AtMetlen Energy & Metalswe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.