O&M Administrative Specialist — Projects & Docs

Metlen Plc; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Job summary

Metlen Energy & Metals is seeking an O&M Administrator to join the M Renewables team in Milan, Italy. The role supports the O&M Manager with administrative and document management for O&M projects, coordinating with internal departments to ensure timely and accurate processing.

You will manage documentation in SharePoint, handle invoices, purchase orders, and communications with suppliers, and assist in travel logistics for field technicians. Fluency in Italian and English is required.

Qualifications

• 2–3 years of experience in an administrative support or project administration role.
• Proficient in Microsoft Office; SAP and admin tools.
• Strong attention to detail and ability to meet deadlines.
• Excellent organizational and time-management skills.
• Fluent in Italian and English; good interpersonal communication.

Responsibilities

• Support the O&M team with daily administrative activities for O&M projects.
• Manage project documentation in SharePoint and company systems.
• Archive invoices, purchase orders, and accounting records.
• Assist Project Manager with supplier/subcontractor documentation for approvals.
• Prepare and submit administrative docs, including PEC emails and external authorities' docs.
• Support payment process documentation and filing.
• Coordinate logistics for field technicians and travel arrangements.
• Organize local subcontractors, requests for quotations, and offers.
• Liaise with Finance and Procurement to ensure smooth admin and financial processes.

Skills

Administrative support

Multitasking

Interpersonal skills

Communication skills

Bilingual Italian/English

Tools

SAP

Microsoft Excel

Job description

Metlen Energy & Metals is seeking an O&M Administrator to join the M Renewables team in Milan, Italy. The role supports the O&M Manager with administrative and document management for O&M projects, coordinating with internal departments to ensure timely and accurate processing.

You will manage documentation in SharePoint, handle invoices, purchase orders, and communications with suppliers, and assist in travel logistics for field technicians. Fluency in Italian and English is required.