Milan Office Manager — Studio Operations & Culture

Populous; Milano; Ibrido; EUR 45.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid working

Gym membership discounts

Access to Populous events

Descrizione del lavoro

Populous is seeking an Office Manager for our Milan studio to oversee day-to-day operations, coordinate administrative and operational activities, and support local leadership. You will work closely with teams in Milan and London to ensure consistent processes, health and safety, and an excellent employee experience.

The role requires strong organizational skills, experience in architecture or design settings, and fluency in Italian and English.

Competenze

• Previous experience in an Office Manager, Studio Manager, or Workplace Manager role in international practices.
• Experience in architecture, design, or professional services environment is highly desirable.
• Excellent organizational and project coordination skills.
• Fluent in Italian and English, both written and spoken.

Mansioni

• Oversee daily Milan office operations, ensuring a productive, organized environment.
• Provide admin and executive support to local leadership and coordinate with London HQ as needed.
• Manage budgets, contracts, and vendor expenditure; process invoices and POs.
• Onboard/offboard employees and support HR initiatives and culture.
• Coordinate communication between Milan studio and London headquarters; support corporate processes.

Conoscenze

Organizational skills

Project coordination

Communication skills

Bilingual Italian/English

Adobe Suite

Microsoft 365

Strumenti

Adobe Suite

Microsoft 365

Office management systems

Descrizione del lavoro

Populous is seeking an Office Manager for our Milan studio to oversee day-to-day operations, coordinate administrative and operational activities, and support local leadership. You will work closely with teams in Milan and London to ensure consistent processes, health and safety, and an excellent employee experience.

The role requires strong organizational skills, experience in architecture or design settings, and fluency in Italian and English.