Executive Assistant to Senior Directors — Global Coordination

Arup; Milano; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Flexible working schemes

Wellness programmes

Employee Assistance Programme

Job summary

Arup in Milan is seeking an experienced Executive Assistant to provide high-level support to senior directors, managing diaries, travel, and cross-border meetings. This pivotal role requires discretion, initiative, and excellent communication in Italian and English.

You will coordinate with stakeholders globally, organize meetings, and ensure timely, accurate delivery of documents while upholding Arup's professional standards and client service excellence.

Qualifications

• Over 5 years of executive-level EA/PA experience.
• Fluent in Italian and English; strong communication.
• Excellent MS Office software knowledge.
• Strong integrity and professionalism.

Responsibilities

• Manage complex and dynamic diaries, travel, and international meetings.
• Proactively anticipate needs, drive process improvements and support decision-making.
• Serve as a key point of contact for clients, senior stakeholders and internal teams.
• Liaise with staff and other PAs across national and international offices.
• Organize internal team meetings and book rooms; ensure high-quality delivery.
• Work independently and as part of a team on a broad range of admin tasks to high standards.

Skills

Executive/Personal Assistant

Bilingual Italian/English

MS Office proficiency

Stakeholder management

Organizational skills

Tools

MS Office

Job description

Arup in Milan is seeking an experienced Executive Assistant to provide high-level support to senior directors, managing diaries, travel, and cross-border meetings. This pivotal role requires discretion, initiative, and excellent communication in Italian and English.

You will coordinate with stakeholders globally, organize meetings, and ensure timely, accurate delivery of documents while upholding Arup's professional standards and client service excellence.