Executive Assistant, Milan

Alvarez & Marsal; Milano; In loco; EUR 45.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Discretionary bonus

Fringe benefits

Descrizione del lavoro

Alvarez & Marsal in Milan is seeking a proactive Executive Assistant to the Managing Directors. You will manage calendars, coordinate meetings, travel arrangements, and oversee day-to-day operations to enable senior leaders to focus on strategy.

The successful candidate will have exceptional organisational and communication skills, experience in a global professional services environment, and fluency in Italian with business-level English.

Competenze

• Experience as an Executive Assistant within a global, professional services or consulting firm.
• Strong organisational and time-management skills with exceptional attention to detail
• Ability to manage multiple priorities and maintain operational discipline
• Strong communication and stakeholder-management skills
• Proactive, adaptable, and solutions-focused approach
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with CRM or ERP systems is advantageous
• Fluent in Italian and business level English; additional languages are a plus
• Ability to handle confidential information with discretion.

Mansioni

• Extensive diary management for Managing Directors
• Coordinating office lunches, meeting rooms
• Travel booking - hotels, flights, cars, visas, trains
• Printing, binding and scanning of documents
• Booking venues for breakfast, lunch and dinner meetings
• General operations & admin managing day-to-day administrative tasks and operational workflows
• Document production preparing, formatting, and quality-checking documents (Word, Excel, PowerPoint)
• Supporting on wider team events such as coordination booking venues, managing logistics, and supporting internal and client events
• Onboarding new joiners
• Collaboration with wider EA team and Office Manager
• Providing EA holiday cover, and ensuring continuity of support
• Supporting the wider team with various ad hoc requests

Conoscenze

Executive support

Organisational skills

Stakeholder management

Communication

Discretion & professionalism

Formazione

None

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

Descrizione del lavoro

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

We’re looking for someone to be the right-hand support to our Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships.

This role is central to ensuring the smooth running of day‑to‑day operations of the team and enabling senior leaders to focus on strategic priorities.

How you will contribute

The ideal candidate is calm under pressure, detail‑driven, solutions‑focused, and confident working with senior stakeholders. You'll thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.

• Extensive diary management for Managing Directors
• Coordinating office lunches, meeting rooms
• Travel booking - hotels, flights, cars, visas, trains
• Printing, binding and scanning of documents
• Booking venues for breakfast, lunch and dinner meetings
• General operations & admin managing day‑to‑day administrative tasks and operational workflows
• Document production preparing, formatting, and quality‑checking documents (Word, Excel, PowerPoint)
• Supporting on wider team events such as coordination booking venues, managing logistics, and supporting internal and client events
• Onboarding new joiners
• Collaboration with wider EA team and Office Manager
• Providing EA holiday cover, and ensuring continuity of support
• Supporting the wider team with various ad hoc requests

Qualifications & Experience

• Experience as an Executive Assistant within a global, professional services or consulting firm.
• Strong organisational and time‑management skills with exceptional attention to detail
• Ability to manage multiple priorities and maintain operational discipline
• Strong communication and stakeholder‑management skills
• Proactive, adaptable, and solutions‑focused approach
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with CRM or ERP systems is advantageous
• Fluent in Italian and business level English; additional languages are a plus
• Ability to handle confidential information with discretion.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

The pay range for this position is €45,000 – €48,000 gross per annum.

In addition, A&M offers a fringe benefits and a discretionary bonus, which is based on a number of factors, including individual and firm performance.