Executive Personal Assistant to Partners — Financial Services

Ambienta; Milano; Presencial; EUR 42 000 - 60 000; Tempo integral

Resumo da oferta

Ambienta is seeking a highly organized Personal/Executive Assistant to support partners in Milan. The role involves managing calendars, coordinating complex travel, handling communications, drafting documents, and maintaining professional relationships in an international, fast-paced environment.

Ideal candidates are proactive, discreet, and capable of working under pressure, with strong English and Italian skills. Experience in finance or banking is a strong plus.

Qualificações

• 2/3 years of experience in a personal/team assistant role
• Positive, dynamic and professional attitude
• Highly reliable, discreet, confidentiality is essential
• Strong organizational and time-management skills
• Precision, detail-oriented with ability to manage last-minute changes
• Proactive problem-solving and initiative-taking
• Flexible and collaborative with excellent written and verbal communication
• Fluent in English and Italian (both written and spoken)
• Background in financial or banking sector is a strong plus

Responsabilidades

• Manage calendars, schedule meetings, and coordinate complex appointments and events
• Organize travel arrangements, including flights, accommodation and itineraries
• Screen and manage communications, including emails and phone calls
• Draft correspondence and prepare documentation with accuracy and attention to detail
• Manage client and stakeholder relationships with professionalism and discretion
• Support project management and ensure deadlines are met
• Prepare and process expense reports, invoices, and light bookkeeping tasks
• Collaborate with internal teams to facilitate smooth operations

Conhecimentos

Assistant experience

Proactive attitude

Discretion & confidentiality

Organizational skills

Time management

Detail orientation

Communication skills

Problem-solving

English & Italian fluency

Descrição da oferta de emprego

Ambienta is seeking a highly organized Personal/Executive Assistant to support partners in Milan. The role involves managing calendars, coordinating complex travel, handling communications, drafting documents, and maintaining professional relationships in an international, fast-paced environment.

Ideal candidates are proactive, discreet, and capable of working under pressure, with strong English and Italian skills. Experience in finance or banking is a strong plus.