Executive Assistant to SVP Europe | Global Travel

Univers; Roma; On-site; EUR 42,000 - 65,000; Full time

Job summary

Univers is seeking an experienced Assistant to the Senior Vice President Europe to provide comprehensive administrative and business support for the SVP's office in a fast-paced, multinational environment. The role covers calendar and travel management, meeting coordination, document preparation, project tracking, and cross-department communication in English and Italian, with Mandarin knowledge welcomed.

The candidate should be highly organized, detail-oriented, discreet, and able to work under

Qualifications

• Minimum of 3 years of experience as Executive Assistant, Personal Assistant, or similar role in a multinational or corporate environment.
• Fluent in English and Italian; Mandarin knowledge is a plus but not mandatory.

Responsibilities

• Calendar & Travel Management – manage SVP's calendar, travel arrangements, and expense reports.
• Communication & Coordination – liaise with internal departments and external stakeholders for clear, timely communication.
• Documentation & Reporting – prepare meeting materials, presentations, and executive reports in English.
• Meeting & Event Support – organize executive meetings, client visits, and corporate events; provide on-site admin support as needed.
• General Administration – handle ad-hoc tasks, translations, communications, and confidential document management.

Skills

Organizational skills

Multitasking

Time management

Business writing

Presentation skills

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Univers is seeking an experienced Assistant to the Senior Vice President Europe to provide comprehensive administrative and business support for the SVP's office in a fast-paced, multinational environment. The role covers calendar and travel management, meeting coordination, document preparation, project tracking, and cross-department communication in English and Italian, with Mandarin knowledge welcomed.

The candidate should be highly organized, detail-oriented, discreet, and able to work under