Assistant to Senior Vice President

Univers; Roma; On-site; EUR 42,000 - 65,000; Full time

Job summary

Univers is seeking an experienced Assistant to the Senior Vice President Europe to provide comprehensive administrative and business support for the SVP's office in a fast-paced, multinational environment. The role covers calendar and travel management, meeting coordination, document preparation, project tracking, and cross-department communication in English and Italian, with Mandarin knowledge welcomed.

The candidate should be highly organized, detail-oriented, discreet, and able to work under

Qualifications

• Minimum of 3 years of experience as Executive Assistant, Personal Assistant, or similar role in a multinational or corporate environment.
• Fluent in English and Italian; Mandarin knowledge is a plus but not mandatory.

Responsibilities

• Calendar & Travel Management – manage SVP's calendar, travel arrangements, and expense reports.
• Communication & Coordination – liaise with internal departments and external stakeholders for clear, timely communication.
• Documentation & Reporting – prepare meeting materials, presentations, and executive reports in English.
• Meeting & Event Support – organize executive meetings, client visits, and corporate events; provide on-site admin support as needed.
• General Administration – handle ad-hoc tasks, translations, communications, and confidential document management.

Skills

Organizational skills

Multitasking

Time management

Business writing

Presentation skills

Attention to detail

Discretion

Tools

Microsoft Office

Job description

The Assistant to the Senior Vice President Europe will provide comprehensive administrative and business support to ensure the efficient operation of the SVP's office.

This role involves calendar and travel management, meeting coordination, document preparation, project tracking, and effective communication across departments and external partners.

The ideal candidate is highly organized, detail-oriented, and fluent in English, with knowledge of Mandarin language preferred and strong interpersonal and cross-cultural communication skills.

Key responsibilities:

Calendar & Travel Management – Manage the SVP's calendar, appointments, business trips, and expense reports to ensure optimal time management.

Communication & Coordination – Act as a liaison between the SVP, internal departments, and external stakeholders to ensure clear and timely communication.

Documentation & Reporting – Prepare and organize meeting materials, presentations, and executive reports in English.

Meeting & Event Support – Organize executive meetings, client visits, and corporate events, providing on-site administrative assistance when required.

General Administration – Handle ad-hoc administrative tasks assigned by the VP, including translation, communication, and confidential document management.

Qualifications:

Experience:

Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably within a multinational or corporate environment.

Languages:

• English: Fluent (spoken and written, business level)
• Italian: Fluent (spoken and written, business level)
• Chinese (Mandarin): Knowledge of Chinese isa plus but not mandatory.

Skills:

• Excellent organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong business writing and presentation preparation skills.
• High attention to detail and ability to work with discretion on confidential matters.

Personal Qualities:

• Professional, proactive, and service-oriented attitude.
• Excellent communication and interpersonal skills.
• Ability to work under pressure in a fast-paced, multicultural environment.
• Well-presented, discreet, and adaptable.