Italy - Executive Assistant

Jefferies; Milano; On-site; EUR 45,000 - 65,000; Full time

Job summary

Jefferies’ Milan office is seeking an Executive Assistant to support a team of Investment Bankers, including 1 or 2 Managing Directors. You will manage diaries, arrange client meetings and travel, and handle internal communications in a fast-paced environment.

The candidate should have excellent English and Italian, strong MS Office skills, and prior experience supporting senior bankers. A proactive, team-oriented mindset is essential for success.

Qualifications

• Experience supporting senior bankers and junior team members.
• Excellent spoken English and Italian.
• Strong numeracy and office software skills.

Responsibilities

• Manage complex diaries for Managing Directors and team members.
• Arrange client meetings, dinners, internal calls, and logistics (rooms, video conferences).
• Book international travel including flights, transfers and accommodation.
• Process expenses via Concur for the team and junior bankers.
• Maintain Jefferies' in-house CRM system and records.
• Handle ad-hoc administrative tasks as required.
• Foster relationships across the firm and communicate effectively.

Skills

Diary management

Communication skills

Attention to detail

Bilingual English/Italian

Tools

Microsoft Office

PowerPoint

Excel

Job description

Job Description

Jefferies’ Milan office is recruiting an Executive Assistant to support a team of Investment Bankers, including 1 or 2 Managing Directors.

• Extensive diary management for the MDs, including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences.
• Booking international business travel, including flights, transfers and accommodation, and handling travel documentation as necessary.
• Inbox management as required by bankers.
• Expense processing through Concur for the team, including junior bankers' late‑working meals and taxis.
• Maintaining the Jefferies in‑house CRM system.
• Handling ad‑hoc administrative tasks as required.
• Fostering key relationships with staff across the firm.
• Highly motivated and proactive, able to work efficiently in a fast‑paced environment and thinking innovatively using initiative.
• Strong team player with excellent verbal and written communication skills.

Candidate Specification

• A quick learner who can understand the business needs as well as Jefferies’ relevant policies and procedures.
• Basic numeracy skills essential together with comprehensive knowledge of Microsoft Office, including PowerPoint and Excel.
• Able to develop and maintain good working relationships throughout the firm with a flexible approach.
• Previous experience supporting senior bankers as well as a team of juniors is essential.
• Strong attention to detail.
• Excellent spoken English and Italian.

Equal Employment Opportunity

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.