EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

Bvlgari; Firenze; Vor Ort; EUR 32.000 - 39.000; Vollzeit

Zusammenfassung

Bvlgari, within its Leather Goods & Accessories Business Unit based in Florence, seeks an Executive Assistant to the Managing Director to provide high-quality executive and administrative support, ensuring smooth day-to-day operations and confidential handling of information. The role coordinates the MD’s agenda, meetings, travel, and cross-functional communications on a global scale.

The candidate will manage diaries, prepare presentations, and liaise with departments, with a strong focus on

Qualifikationen

• Bachelor's degree required with 3–5 years of EA experience in international environments.
• Experience with travel and expense management systems (e.g. SAP Concur).
• Advanced IT skills with Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams, SharePoint).
• Fluency in Italian and English, written and spoken.

Aufgaben

• Provide comprehensive secretarial and administrative support to the Managing Director.
• Coordinate diaries, meetings, travel, and documentation with high discretion.
• Ensure confidentiality and efficient information flow across global teams.
• Coordinate data flow with Business Unit and other departments; liaise with LVMH groups.
• Organize meetings with agendas, presentations, and travel arrangements.

Kenntnisse

Executive support

Calendar management

Discretion & confidentiality

Bilingual Italian/English

Ausbildung

Bachelor’s degree in Business Administration

Tools

SAP Concur

Microsoft 365

Outlook

Jobbeschreibung

Bvlgari, within its Leather Goods & Accessories Business Unit based in Florence, is looking for an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day-to-day activities and office operations. The role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow-up and a high standard of executive support across global and cross-functional interactions.

Main Accountabilities

• Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project;
• Handle and distribute confidential materials with the highest level of discretion, ensuring controlled access, accurate filing and appropriate treatment of sensitive information;
• Ensure the coordination of all activities and communication with the Business Unit and with other departments;
• Liaise with LVMH relevant departments to ensure a smooth flow of data and information;
• Keep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on-request meetings;
• Arrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects;
• Liaise with and provide assistance to department colleagues on specific special projects;
• Organize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings;
• Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records;
• Manage telephone and email enquiries with professionalism and discretion, ensuring appropriate feedback, follow-up and escalation when needed;
• Manage travel requests and expense reports through the appropriate systems, ensuring timely processing, cost monitoring and compliance with applicable travel and expense policies.
• Provide organizational and administrative support to the Creative Director, including agenda management, travel arrangements and expense management;
• Coordinate the organization of Product & Collection Meetings, ensuring effective planning, preparation and smooth execution.

TECHNICAL & SOFT SKILLS

• Bachelor’s degree in Business Administration, Economics, Management, Languages, Communication, or a related field.
• 3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives in an international and dynamic environment.
• Travel Management & expense management system - e.g. SAP Concur.
• Advanced IT Applications / Microsoft 365 — Outlook, PowerPoint, Excel, Word, Teams, SharePoint.
• Fluency in both Italian and English, written and spoken.

Soft Skills

• High level of discretion, trustworthiness and confidentiality.
• Strong organizational skills, accuracy and attention to detail.
• Proactivity, anticipation and ability to work with autonomy.
• Excellent communication skills, with tact, diplomacy and professional presence.
• Flexibility, adaptability and ability to manage multiple priorities in a dynamic executive environment.

For new joiners in this role in Italy, the initial annual gross salary is EUR 35.000. Thissalary has been determined on the basis of objective and gender-neutral criteria and corresponds to the compensation normally granted for this position at the time of publication of this job posting. Actual compensation may vary depending on factors such as your unique combination of experience and skills, seniority, and current organizational needs. In addition to the benefits provided by law, further benefits may be granted in accordance with current company policies. The employment relationship will be governed by the provisions of the applicable national collective bargaining agreement CCNL per i dipendenti di Aziende del Terziario della Distribuzione e dei Servizi as applied by Bulgari S.P.A. in Italy.