Bilingual Senior EA & Office Coordinator - Milan

Global Investment Firm; Lombardia; In loco; EUR 65.000 - 70.000; Tempo pieno

Descrizione del lavoro

Global Investment Firm in Milan is seeking an experienced Executive Assistant to support the Head of Office and senior sales professionals. The role is office-based, with an ongoing temporary assignment lasting around six months to cover leave.

This fast-paced role blends high-level EA duties with office coordination, requiring meticulous diary management, travel coordination, meetings, and CRM updates. Fluency in Italian and English is essential, with a proactive, adaptable approach.

Competenze

• Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders.
• Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments.
• Highly organised, with excellent time management and the ability to prioritise effectively.
• Brings strong communication and interpersonal skills, with a professional and approachable style.
• Proactive, adaptable and solutions-focused in approach.
• Comfortable managing multiple demands, often with changing priorities and tight timelines.
• Confident using MS Office and quick to pick up new systems and processes.
• Able to work both independently and collaboratively within a wider team.
• Maintains a positive, flexible and professional approach at all times.

Mansioni

• Managing complex and ever-changing diaries across multiple time zones
• Coordinating global travel, including flights, accommodation, visas and detailed itineraries
• Liaising with internal teams and external clients to coordinate meetings and logistics
• Organising virtual and in-person meetings, including room bookings, conferencing and catering
• Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
• Processing expenses and managing invoices in line with company policies
• Supporting onboarding for new hires, including coordination of systems, equipment and inductions
• Maintaining and updating client information within CRM systems
• Assisting with document preparation, mailings and print requests in line with compliance processes
• Providing occasional cover for wider administrative teams
• Supporting office-related tasks, including supplier coordination and invoice management

Conoscenze

Italian language

English language

Executive support

Time management

MS Office

Communication skills

Problem solving

Teamwork

Descrizione del lavoro

Global Investment Firm in Milan is seeking an experienced Executive Assistant to support the Head of Office and senior sales professionals. The role is office-based, with an ongoing temporary assignment lasting around six months to cover leave.

This fast-paced role blends high-level EA duties with office coordination, requiring meticulous diary management, travel coordination, meetings, and CRM updates. Fluency in Italian and English is essential, with a proactive, adaptable approach.