Executive Assistant - €65.000 - €70.000 A Year

Global Investment Firm; Lombardia; On-site; EUR 65,000 - 70,000; Full time

Job summary

Global Investment Firm in Milan is seeking an experienced Executive Assistant to support the Head of Office and senior sales professionals. The role is office-based, with an ongoing temporary assignment lasting around six months to cover leave.

This fast-paced role blends high-level EA duties with office coordination, requiring meticulous diary management, travel coordination, meetings, and CRM updates. Fluency in Italian and English is essential, with a proactive, adaptable approach.

Qualifications

• Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders.
• Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments.
• Highly organised, with excellent time management and the ability to prioritise effectively.
• Brings strong communication and interpersonal skills, with a professional and approachable style.
• Proactive, adaptable and solutions-focused in approach.
• Comfortable managing multiple demands, often with changing priorities and tight timelines.
• Confident using MS Office and quick to pick up new systems and processes.
• Able to work both independently and collaboratively within a wider team.
• Maintains a positive, flexible and professional approach at all times.

Responsibilities

• Managing complex and ever-changing diaries across multiple time zones
• Coordinating global travel, including flights, accommodation, visas and detailed itineraries
• Liaising with internal teams and external clients to coordinate meetings and logistics
• Organising virtual and in-person meetings, including room bookings, conferencing and catering
• Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
• Processing expenses and managing invoices in line with company policies
• Supporting onboarding for new hires, including coordination of systems, equipment and inductions
• Maintaining and updating client information within CRM systems
• Assisting with document preparation, mailings and print requests in line with compliance processes
• Providing occasional cover for wider administrative teams
• Supporting office-related tasks, including supplier coordination and invoice management

Skills

Italian language

English language

Executive support

Time management

MS Office

Communication skills

Problem solving

Teamwork

Job description

Executive Assistant Milan | Office-based | €65-70,000 hourly equivalent | Ongoing Temporary position

We're partnering with a highly regarded global investment firm to appoint an experienced and proactive Executive Assistant to support the Head of Office and a team of senior sales professionals. This role is ongoing temp for around 6 months to cover a period of leave. This role sits within a collaborative EMEA support team, with a primary focus on local leadership. It's a fast-paced and varied position, combining high-level Executive Assistant support with elements of office coordination.

The role will involve:

• Managing complex and ever-changing diaries across multiple time zones
• Coordinating global travel, including flights, accommodation, visas and detailed itineraries
• Liaising with internal teams and external clients to coordinate meetings and logistics
• Organising virtual and in-person meetings, including room bookings, conferencing and catering
• Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
• Processing expenses and managing invoices in line with company policies
• Supporting onboarding for new hires, including coordination of systems, equipment and inductions
• Maintaining and updating client information within CRM systems
• Assisting with document preparation, mailings and print requests in line with compliance processes
• Providing occasional cover for wider administrative teams
• Supporting office-related tasks, including supplier coordination and invoice management

What makes this opportunity stand out:

• A varied, high-impact role within a globally respected investment environment
• Exposure to senior leadership and international teams
• A collaborative and inclusive culture where support staff are highly valued
• Broad scope combining EA and office support responsibilities

They are looking for someone:

• Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders
• Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments
• Highly organised, with excellent time management and the ability to prioritise effectively
• Brings strong communication and interpersonal skills, with a professional and approachable style
• Proactive, adaptable and solutions-focused in approach
• Comfortable managing multiple demands, often with changing priorities and tight timelines
• Confident using MS Office and quick to pick up new systems and processes
• Able to work both independently and collaboratively within a wider team
• Maintains a positive, flexible and professional approach at all times