Administrative Specialist

Confidential Jobs; Bolzano; On-site; EUR 28,000 - 34,000; Full time

Benefits offered by this job

Stable role in international organise

Collaborative team environment

Job summary

Confidential Jobs in Italy is seeking Administrative Specialists to join its documentation team. You will manage files, prepare documentation for Italian authorities, submit online applications, and monitor deadlines across a compliant process.

The ideal candidate has 1–3 years in administration, strong Excel skills, fluent Italian, and a good working level of English, with excellent organizational abilities.

Qualifications

• 1–3 years of experience in an administrative role.
• Experience within a registration agency or similar office is preferred.
• Fluent Italian and a good working level of English.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage administrative files from start to finish, ensuring accuracy and compliance.
• Prepare, verify and process official documentation with Italian public authorities.
• Submit applications through online portals.
• Monitor deadlines and keep internal databases up to date.
• Liaise with customers and external partners to collect documents and provide status updates.
• File and retain records in line with current regulations.

Skills

Italian (Fluent)

English (Good working level)

Tools

Excel

Job description

We are partnering with a well-established international company to find Administrative Specialists to join its documentation team in Italy.

What you will do

• Manage administrative files from start to finish, ensuring accuracy and compliance
• Prepare, verify and process official documentation with Italian public authorities
• Submit applications through online portals
• Monitor deadlines and keep internal databases up to date
• Liaise with customers and external partners to collect documents and provide status updates
• File and retain records in line with current regulations

What we are looking for

• 1–3 years of experience in an administrative role, ideally within a registration agency or similar office
• Good Excel skills
• Fluent Italian and a good working level of English
• Strong organisational skills and attention to detail

What our client offers

• A stable role in an international organisation
• A collaborative team environment where accuracy is truly valued