Administrative Assistant

LIMAGRAIN; Corte de' Cortesi con Cignone; On-site; EUR 24,000 - 32,000; Full time

Job summary

LIMAGRAIN in Casalbuttano (Cremona province) is seeking a precise, organized Administrative Assistant to manage office admin and basic accounting tasks, with onboarding support.

The role covers calls, front-office duties, records, scheduling, document prep, supplier relations, ERP data entry, orders, and shipments coordination; Italian fluency is required, English is advantageous.

Qualifications

• High School Diploma required.
• Fluent Italian is required; English knowledge is a plus.
• Strong organizational and time-management skills.
• Excellent communication and team-oriented attitude.
• Experience with Microsoft Office and basic accounting tools is preferred.

Responsibilities

• Managing phone calls and email communications.
• Reception duties and front-office activities.
• Preparing, filing, and maintaining records and documentation.
• Organizing and scheduling appointments and meetings.
• Preparing and archiving documents.
• Managing correspondence and administrative procedures.
• Managing providers relationships.
• Data entry into the company ERP/management system.
• Monitoring and processing orders.
• Coordinating daily activities and internal requests.
• Coordinating shipments with suppliers, customers, transport companies, and couriers.

Skills

Interpersonal skills

Organized

Detail-oriented

Communication skills

Time management

Fluent Italian

English knowledge

Team player

Education

High School Diploma

Tools

Microsoft Office

ERP/management system

Job description

We are looking for a precise, organized, and personable candidate to join our team as Administrative Assistant.

The ideal candidate has strong interpersonal skills and is organized, detail-oriented people oriented.

The successful candidate, who will receive support and training from day one, will be in charge of managing the administrative and accounting activities of the office, ensuring the efficient operation of staff and daily processes.

After an initial training and onboarding period, the selected candidate will be responsible for handling administrative procedures and supporting routine accounting activities.

The new team member will dedicate part of their working time to accounting tasks and part to supporting colleagues with administration managment, seasonal employee contracts, and various administrative requirements.

Responsibilities include:

• Managing phone calls and email communications.
• Reception duties and front-office activities.
• Preparing, filing, and maintaining records and documentation.
• Organizing and scheduling appointments and meetings.
• Preparing and archiving documents.
• Managing correspondence and administrative procedures.
• Managing providers relationships.
• Supporting the organization of company activities, including:
  • Data entry into the company ERP/management system.
  • Monitoring and processing orders.
  • Managing relationships with suppliers, customers, transport companies, and couriers to coordinate shipments.
• Coordinating daily activities and internal requests.
• High School Diploma or equivalent (required).
• Good proficiency in the Microsoft Office suite and digital tools.
• Strong organizational and time management skills.
• Team-oriented attitude with excellent communication skills.
• Accuracy, reliability, and discretion.
• Fluent Italian language skills (required).
• Good knowledge of English (additional languages will be considered an advantage).
• Previous administrative experience is not required but will be considered a plus.

Workplace

• On-site position.
• Location: Casalbuttano area (Province of Cremona, Italy)