_Administrative Officer

Ideativita; Avellino; On-site; EUR 23,000 - 24,000; Full time

Benefits offered by this job

Flexible hours

Career development

Autonomy and goal-oriented work

Innovation-friendly environment

Job summary

Ideativita S.r.l. is seeking an Administrative Officer to support day-to-day operations at our Avellino office. The role handles document management, office procedures, reception duties, and cross-functional coordination to keep activities on track.

Candidates bring a master’s degree in Law or Economics, strong MS Office and accounting skills, Italian and English fluency, and the ability to manage multiple tasks with accuracy and autonomy. On-site, full-time with competitive compensation.

Qualifications

• Master's degree in Law, Economics or related field.
• Proficiency with Microsoft Office, Adobe Acrobat and PEC systems.
• Strong accounting and document drafting abilities.
• Excellent Italian and English communication.
• Ability to manage multiple projects and meet deadlines.
• Autonomy and collaborative skills.

Responsibilities

• Manage day-to-day administrative activities, office procedures and visitor reception, deadlines and ensure timely completion of required activities.
• Prepare, analyze, verify and manage documents (accounting, administrative, contractual, financial, operational, etc.) and keep the document archives updated and organized.
• Manage communications across all platforms, ensure consistent handling of inquiries and provide administrative support to management and other team members.
• Support management with ad hoc administrative tasks and projects, monitor and report on tenders and grants, providing actionable insights, conduct research and analysis.
• Manage office supplies and equipment, ensuring proper use, maintenance, adequate stock levels and timely purchasing or replacement when necessary.
• Schedule and organize meetings, appointments, company events, training sessions and other business activities, assist with travel arrangements, accommodation, transportation and business trips.

Skills

MS Office

Adobe Acrobat

Invoice systems

PEC systems

Accounting

Document drafting

English

Education

Master's degree in Law or Economics

Job description

Check out this and our other open positions here: https://www.ideativita.com/work-with-us/

Administrative Officer

Main Responsibilities:

• Manage day-to-day administrative activities, office procedures and visitor reception, deadlines and ensure timely completion of required activities;
• Prepare, analyze, verify and manage documents (accounting, administrative, contractual, financial, operational, etc.) and keep the document archives updated and organized;
• Manage communications across all platforms, ensure consistent handling of inquiries and provide administrative support to management and other team members;
• Support management with ad hoc administrative tasks and projects, monitor and report on tenders and grants, providing actionable insights, conduct research and analysis;
• Manage office supplies and equipment, ensuring proper use, maintenance, adequate stock levels and timely purchasing or replacement when necessary;
• Schedule and organize meetings, appointments, company events, training sessions and other business activities, assist with travel arrangements, accommodation, transportation and business trips.

Key Requirements:

• Diploma of completed studies at master's level or higher in Law, Economics or a related field;
• Proficiency in Microsoft Office Suite, Adobe Acrobat, invoice system, email and PEC systems;
• Extreme attention to details, ability to effectively interact with clients, proficiency in accounting;
• Proficiency in drafting documents and contracts, proficiency in analyzing documents or researching informations;
• Excellent written and verbal communication skills in Italian and English;
• Ability to manage multiple projects simultaneously and respect commitments and deadlines;
• Flexibility, resourcefulness and ability to autonomously work to reach the set goals;
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.

Would be an appreciated plus:

• Previous work experience as Administrative Officer, Accounting Officer or other position in a related field;
• Good written and verbal communication skills in another language;
• Further different competencies.

What We Offer:

• Employment contract with compensation adequate to experience and titles;
• Flexible hours, wide autonomy and goal-oriented work;
• Opportunities for career development and professional growth;
• A supportive and inclusive work environment that stimulates and encourages creativity and innovation;
• Be at the forefront of innovation and get access to disruptive technologies;
• Contribute with your own ideas and have space for self-development.

Characteristics:

• Role: Administrative Officer
• Seniority: junior or entry-level
• Contract type: to be defined (among fixed-term or permanent employment)
• Location: on-site, in the office located in Avellino (IT)
• Schedule: Full-timeCompensation Range: €22.6K - €24.0K gross annual salary (14 monthly payments), depending on relevant experience and qualifications
• National Collective Labour Agreement: Professional Firms (CCNL Studi Professionali)
• National Collective Labour Agreement Grade: 4